What are the responsibilities and job description for the Executive Assistant position at Ampstek?
Partner Support
Provide complete and accurate administration service to the partners.
Act as first point of contact for both internal and external clients wishing to contact the team.
Arrange internal/external meetings including booking meeting rooms/venues; booking & setting
up telephone, video conferencing or Teams meetings and lunch/refreshment arrangements;
liaising with training providers where necessary.
Co-ordinate travel arrangements. This includes booking flights, accommodation, producing
itineraries (if required), liaising with internal and external clients and arranging passport/visas
where applicable along. Ensure compliance to any Covid requirements where necessary.
Produce PowerPoint presentations for meetings.
Organise papers and reports for meetings (if applicable).
Process expenses for team.
Provide diary management support for the team as appropriate, including: acceptances/declines
for meeting requests, act as “gatekeeper” to meeting requests, ensuring adequate preparation
and travel time is allotted.
Arrange team away days as necessary.
Meet and greet visitors.
Manage ad hoc tasks/projects as requested by the team.
General
Undertake any other reasonable duties /ad hoc reports as may be requested.
Comply with any specific responsibilities necessary for your role as outlined by your line
manager, HR, or assurance teams (compliance, risk, internal audit) and ensure you keep up to
date with developments in these areas.
Carry out additional responsibilities as individually notified, either through your objectives or
through the learning management system.
