Legal Administrative Assistant- 2890821

Job Title: Legal Administrative Assistant

Location: Short Hills, NJ 07078 OR New York City, NY 10020

Salary/Payrate: $35-45/hr 1099

Work Environment: Onsite

Term: Contract (8 weeks)

Bachelor’s degree required: No

Referral Fee: $500 referral fee - should your referral start with our client

• Must have Aderant, Intapp, and MS Office Suite experience! ***
  
  

Summary

JOB DESCRIPTION

The Legal Administrative Assistant is a member of the Legal Support Services (LSS) team. This position provides high quality and efficient legal support services to timekeepers and business professionals within the disputes and transactions verticals. Works collaboratively within a team and with other firm departments to provide a broad range of legal and administrative support, including document production and project management. This position possesses strong practice area knowledge and maintains professional relationships by providing superior service to firm lawyers and clients.

Responsibilities

• The Legal Administrative Assistant may be assigned in one of the below capacities as part of the LSS team:
• Supports lawyers and business professionals within the Legal Support Suite and acts a point of contact for lawyers within a practice area vertical.
• Assigned to partners and other lawyers, providing direct support to them within a practice area vertical.
• Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool. Communicates with team members and lawyers to ensure accurate and timely completion of work.
• Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.
• Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations, and reports.
• Drafts correspondence, e-mails, creates shell/templates of legal documents, and facilitates court filings (as required).
• Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.
• Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Coordinates meetings, assists with agendas and preparation of meeting materials.
• Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.
• Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.
• Handles various tasks related to monthly billing.
• Performs administrative tasks related to timekeeper compliance requirements and professional organizations.
• Understands and adheres to best practices within LSS Department, practice groups and firm technology.
• Other duties as assigned.
  
  

Desired Skills

The below job competencies and skills are required for the Legal Administrative Assistant position in order to perform the job successfully.

Job Competencies

• Provides relevant and timely information in a professional, courteous, and effective manner.
• Maintains confidential information in a professional and trustworthy manner.
• Possesses excellent judgment, a professional demeanor, and strong work ethic. Uses discretion maintaining confidential information in a trustworthy manner.
• Demonstrated ability to work independently and collaboratively as part of a team. Takes ownership of work assignments and projects.
• Ability to think proactively, prioritize work, and multitask.
  
  

Job Skills

• Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients, and other firm departments on a daily basis.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.
• Ability to perform advanced document formatting, conversions, and redlining.
• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
• Project management skills to appropriately to accomplish tasks and meet deadlines.
• Excellent time management, organizational and problem-solving skills.
• Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work.
• Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training.
  
  

Minimum Education

• High School Diploma or GED
  
  

Preferred Education

• Bachelor's degree or some college coursework strongly preferred.
  
  

Minimum Years Of Experience

• 2 years administrative experience in a law firm or professional services organization. May require related practice area experience.
  
  

Essential Job Expectations

While the specific job requirements of this firm may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all of the firm’s employees, which include but are not limited to:

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
• Provide timely, accurate, and quality work product;
• Successfully meet deadlines, expectations, and perform work duties as required;
• Foster positive work relationships;
• Comply with all firm policies and practices;
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
• Ability to work under pressure and manage competing demands in a fast-paced environment;
• Perform all other duties, tasks or projects as assigned.