Data Entry / Accounts Payable Clerk

Job Summary:

AOSS Medical Supply is currently seeking a full-time, in-house Data Entry / Accounts Payable Clerk in the Dallas, TX area. We are searching for a highly organized, self-motivated, and detailed-oriented team player to assist our AP Department. To be successful, this individual must have knowledge of accounts payables and experience in data entry. Microsoft Dynamics experience is a plus!

About AOSS, Company Background:

AOSS Medical Supply is celebrating over 30 years of continued business, as a leading private medical supplier to the Plasma, Blood Bank, Dialysis, Laboratory, and Healthcare Facility markets. Headquartered in Monroe, Louisiana, and facilities in Salt Lake City, Utah, and our newest Richardson, TX addition, our AOSS Team is dedicated to taking care of our customers, their products; while also, delivering superior service. As an industry leader, we are proud to be the largest privately-owned medical supply distributor in the U.S!

AOSS is More Than Just Medical Supplies. We distribute integral supplies to patients and donors; we understand the importance of our industry. From our logistics to our customer care, procurement, sales, and quality departments, we understand the importance of servicing our customers at the next level. At AOSS, we lend a hand to those dedicated to saving lives.

One of AOSS's main objectives is to promote from within. AOSS Medical believes that with a solid team and foundation, AOSS's customers will be serviced beyond what is expected; while also, internalizing a great work culture.

Essential Duties & Responsibilities will include, but are not limited to:

• Conduct review of inventory receiving (product receipt) and invoice paperwork ; review for any discrepancies. Verify accuracy and process / enter invoices in Microsoft Dynamics System
• Stamp receipt date on all invoices received, verify that the invoices have been properly approved, vendor code is valid for that invoice and that the dollar amount agrees with the total of the original invoice.
• Ensure that all locations’ (3 total) invoice packages due to accounts payable have been received
• Match invoices to Purchase Orders in Data Base
• Review and verify invoices for accuracy and completeness
• Resolve any discrepancies or issues
• Maintain accurate and up-to-date records of all accounts payable transactions
• Collaborate with cross-functional teams to resolve any invoicing issues
• Contact and report any invoice discrepancies to AP Manager for further documentation, guidance, investigation, resolution or approvals, when necessary.
• Review all invoices for appropriate documentation and approval
• Ability to manage a high volume of paperwork and vendors, and meet volume expectations for processing invoices daily, while maintaining a thorough & accurate job
• Maintain files and documentation accurately, in accordance with company’s established processes and accepted accounting practices.
• Follow other job-related instructions and perform other job-related duties as assigned by department manager, including possible administrative and office duties
• Maintain the level of professionalism set forth by leadership to foster and grow a positive culture within AOSS and the AOSS Team
• Help oversee and drive process improvement and quality control of A/P functions to maximize productivity, minimize duplicate work, and ensure a quality product is delivered.
• Organizational skills with the ability to prioritize and manage a demanding workload involving multiple tasks, responsibilities and deadlines with professional follow‐through and minimal supervision
• Self‐starter with flexibility, desire to learn, willing to ask questions and take ownership of projects.

Education, Experience & Abilities

• Associates degree in Accounting or related field preferred
• Proven experience in Data Entry or AP position
• Requirement: Attention to Detail - Exceptional attention to detail to ensure accurate records and identify payment discrepancies
• Highly Desirable: Microsoft Dynamics Proficiency - strong familiarity with Microsoft dynamics software for efficient accounts payable management.
• Strong knowledge of accounting principles, practices, and procedures
• Proficient in using accounting software and MS Office applications (Excel, Word)
• Excellent attention to detail and accuracy in data entry and analysis
• Strong organizational skills and ability to prioritize tasks effectively
• Ability to work independently as well as collaboratively in a team environment
• Basic knowledge in proper accounting principles, practices, and procedures.
• Enjoys working in a very “hands on” and detail‐oriented environment.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication and research skills (phone, interpersonal, written, verbal, etc.)
• Excellent data entry and accuracy skills to ensure precise record-keeping.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Strong attention to detail and organizational abilities to manage multiple tasks effectively.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Willingness to learn and adapt to changing to business needs
• Must be able to work in office on site – Richardson Texas

Benefits:

• Full benefits package including medical, dental, life, and vision insurance, after 90-days of full-time employment
• PTO & Holiday Pay, after 90 days of full-time employment
• Simple IRA Retirement Package, upon eligibility
• Annual Reviews
• Competitive Pay, based on Performance
• Fun company-wide annual events
• Career path for those interested in growth potential and for those interested in management track
• Driven work environment that recognizes, respects, and appreciates results
• Great opportunity to work for an industry leader that is looking to grow by hiring the best of the best!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Yearly bonus

Education:

• Associate (Preferred)

Experience:

• Data Entry / Accounts Payable: 1 year (Preferred)

Ability to Relocate:

• Richardson, TX 75082: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $22