Assistant Office Manager

Manager – Revenue Cycle and Vendor Payments
Marietta & Roswell, GA

Overview:

Nore Women’s Health is a rapidly growing medical practice specializing in comprehensive care for women in the peri-menopausal and post-menopausal phases of life. With locations in Marietta, GA, and Roswell, GA, we provide cutting-edge treatments tailored to the unique needs of women experiencing menopause. Our services include:

• Hormone Replacement Therapy (HRT)
• Vaginal Rejuvenation
• Weight Loss Medications (Ozempic, Mounjaro, etc.)
• Vitamin Therapy
• Annual Wellness Exams

Many of our treatments require broad-spectrum lab testing before and after procedures, as well as medical supplies such as IUDs, medications, and specialized equipment—making precise and efficient bill management essential to our operations.

We are seeking an Assistant Office Manager to oversee Revenue Cycle Management and Vendor Payments, ensuring financial efficiency and compliance across both areas. This position requires flexibility to work at both our Marietta and Roswell locations based on office needs.

The Assistant Office Manager will report to the Office Manager and work full-time in our clinic.

Key Responsibilities:

Revenue Cycle Management:

• Oversee the submission and processing of insurance claims to ensure accurate and timely reimbursement.
• Monitor claims for errors, denials, and rejections, and take corrective action as needed.
• Work with Availity and other clearinghouses to track claim status and resolve payment discrepancies.
• Utilize ModMed (Modernizing Medicine) EMR system for claims submission and financial tracking.
• Ensure proper billing for procedures including hormone therapy, vaginal rejuvenation, weight loss treatments, and lab tests.
• Collaborate with the billing team and insurance providers to optimize revenue cycle performance.
• Ensure compliance with insurance policies and medical billing regulations.

Vendor Payments & Financial Oversight:

• Review, approve, and process payments for vendor invoices, including:
• Lab test providers (broad-spectrum pre/post-treatment tests)
• Medical supplies (IUDs, medications, specialized treatment tools)
• Service and repair vendors
• Other operational expenses
• Conduct detailed reviews of complex lab service provider invoices, ensuring accuracy and compliance with contracts.
• Work with vendors to resolve billing discrepancies and negotiate terms when necessary.
• Maintain organized financial records of all vendor transactions for accounting and reporting.

Qualifications & Skills:

• Experience in medical billing and insurance claim management is required.
• Familiarity with Availity and experience with an EMR system that supports claims submission (ModMed preferred).
• Strong understanding of healthcare revenue cycle processes and insurance reimbursement.
• Experience handling and reviewing vendor invoices, particularly in the medical industry.
• Ability to analyze complex medical billing statements, especially for lab tests and specialized medical supplies.
• Flexibility to work at both Marietta and Roswell locations based on office needs.
• High attention to detail and problem-solving skills.
• Proficiency in Microsoft Excel and financial tracking tools.
• Excellent communication skills for working with vendors, insurance companies, and office staff.

Work Setting & Schedule:

• Practice Locations: Marietta, GA & Roswell, GA (must be able to work at both locations).
• Job Type: Full-time (40 hours per week).
• Schedule:
• Monday – Thursday: 8:00 AM – 5:00 PM
• Friday: 8:00 AM – 12:00 PM
• Reports to: Office Manager

Compensation & Benefits:

• Starting Pay: Estimated at $23 per hour, with flexibility based on experience.
• 401(k) with employer matching.
• Health, dental, and vision insurance.
• Paid time off (PTO).
• Professional development opportunities.

Application Requirements:

• Previous experience in medical office billing and financial management preferred.
• Ability to work at both Marietta and Roswell locations based on office needs.
• Must pass a background check and employment verification.

Interested candidates should contact Amber Wicker at (678) 802-8665.

If you are a detail-driven professional with experience in medical billing and financial oversight, we invite you to apply and become a vital part of Nore Women’s Health’s growing team!

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Marietta, GA 30064 (Required)

Ability to Relocate:

• Marietta, GA 30064: Relocate before starting work (Required)

Work Location: In person

Salary : $22 - $24