Business Office Staff Assistant

BUSINESS OFFICE STAFF ASSISTANT

Job Title: Business Office Staff Assistant

**4 DAY WORK WEEK

**COMPETITIVE BENEFITS PACKAGE

**FREE PARKING

General Statements of Duties:

To place CMS 1500 Claim forms and patients statements in envelopes provided for that purpose, scanning, process collection letters, shredding, filing and other Business Office clerical duties.

Supervision Received: Reports directly to Business Office Manager or Assistant to the Business Office Manager

Supervision Exercised: None

Typical Physical Demands:

Work may require sitting for long periods of time and the transporting of charts and messages to doctors and other medical staff. There is frequent stooping, bending, and stretching for files or paper weighing up to 30 pounds. This position requires eye hand coordination and manual dexterity to stuff envelopes for mailing. Vision must be corrected to 20/20 and hearing must be in the normal range for telephone work. Must be able to problem solve. Appropriate dress for office environment

Typical Working Demands: Normal office environment.

Examples of Duties:

• Review patients statements daily for accuracy and prepare statements for mailing.
• Review paper claims daily, attach required documentation such as referrals and EOBs and prepare for mailing.
• Assist Business Office staff with projects, scanning, filling and boxing.
• Prepare boxes to send to Iron Mountain for storage.
• Perform billing duties as needed.
• Other Duties as Assigned: The assignment of duties to employees is not limited to the content of this job description. Other tasks and assignments may be related to the work usually assigned to the employee, but in some circumstances may be completely unrelated.

Performance Requirements: Knowledge, Skills and Abilities

Ability to read, understand, communicate, and follow oral and written instructions. Knowledge of grammar, spelling and punctuation. Skill in operating a computer, typewriter, photocopier, fax machine and postage meter. Excellent interpersonal skills. Ability to establish and maintain effective working relationships with patients, employees, physicians, and the public. Ability to work in a fast paced, stressful environment. Ability to perform more than one task at a time. Detail oriented.

Compliance:

• Follows all procedures and maintains the highest ethical.

Compliance Cont.

• Follows HIPPAA regulations for maintaining patient confidentiality and the handling of medical information.
• Demonstrates a strong commitment to honest and responsible corporate conduct.
• Identifies reports and/or prevents any fraudulent or unethical behavior.
• Initiates notification to management if inappropriate behavior is observed within the organization.

HIPAA- Minimum Necessary Access to PHI

The responsibilities associated with this position allow access to the computer role of ARA as limited Business Office employee (read only) and also for the purpose to Access ARA interoffice NextGen email.

We are committed to enforcing minimum necessary access to our patients PHI by limiting the uses and disclosures of this information within our practice.

In order for this employee to carry out his/her job (carry out TPO) in a manner that best serves our patients, the employee needs access to the afore mentioned computer role. Role descriptions are explicitly defined in our HIPAA manual.

Access to computer information is password protected. Upon termination of an employee, his/her password will be deleted from the system.

EDUCATION:

High School Student or Higher

EXPERIENCE:

• Office experience-clerical.
• Computer experience required.

DISCLAIMER:

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.