Overview

 Executive Assistant to the Senior Vice President of BUAD and provide support to the Public Agency BUAD Department.

Responsibilities

AP Keenan, an AssuredPartners company, is a successful insurance brokerage and consulting firm meeting the insurance needs of hospitals, public entities and California school districts. AP Keenan specializes in providing consulting services in the areas of: employee benefits, workers' compensation, loss control, financial, and property & liability. We have seen continuous growth and success, and are positioned to lead the industry into the 21st century. Together, with AssuredPartners, we continue to grow at a rapid pace, and so do the opportunities for our current and future employees. Executive Assistant to the Senior Vice President of BUAD and provide support to the Public Agency BUAD Department. Description of duties & responsibilities: - Meeting preparation including logistic arrangements, agendas, prepare presentations, information preparation, and distribution of meeting materials - Calendar management, scheduling calls, meetings and events. Coordinate BUAD team monthly meetings and generate agendas. - Travel coordination and logistics including flights, hotels, ground transportation, and reservations. - Tracking and help drive completion of key deliverables and following up on outstanding items - Screening emails/calls. Archive emails. Process and distribute department. - Assist other BUAD team members with administrative work. - Maintain and organize BUAD shared drives, security access, and assist team in coordinated with IT, computer and equipment needs. - Create and maintain spreadsheets and generate reports. - Handle highly sensitive, confidential and non-routine information. - Process expense reports and timesheets. Tracking of consultant invoices, hours, and annual contract. - Administrative support for the CA Dental Purchasing Co-Op board meetings and members. - Maintain and track insurance carrier vendor compensation and coordinate with Finance and other areas. - Work with Legal and other departments to submit new and renewing vendor agreements and contracts. - Assist with special projects as assigned by manager. MINIMUM SUGGESTED QUALIFICATIONS: 5 years experience in assisting high level executives; good communication and organizational skills; Knowledgeable in Windows, Microsoft Outlook, Word, Excel, PowerPoint; excellent grammatically and typing skills (65 wpm); professional telephone voice; accurate and detail oriented; able to multitask; high energy level; ability to work under pressure; participation in continuing education programs (preferably group-insurance related); flexible hours; professional attitude and appearance. SOFTWARE: Proficient in Microsoft Outlook, Excel, PowerPoint and Word. Adept at accessing business data from the Internet when required.