Description:

A large and well known Tech company in partnership with Aston Carter is looking for an Executive Assistant to join their team. This role will work remotely, candidates must be in EST.

Provides highly complex administrative support for an executive as well as business groups/global regions. Prioritizes own time, high-level manager’s time, and manager’s directs’ time. Makes administrative decisions and requests on behalf of high-level manager to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for high-level manager. Creates data management plans and manages data by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests.

Skills Exp:

• All qualifications of a Sr Admin Assistant, plus 4 more years of executive (EA) support.
• Writing skills: ability to draft emails on behalf of high-level managers intended for sr level managers.
• Must be very organized, with a strong ability to multi-task as well as be a strong communicator.
• Previous Tech industry experience REQUIRED.

Typical Day in the Role:

• As they ramp up and do more and more stuff.
• There will be 10% meetings
• 50% time scheduling or learning business so they can schedule or be a back up for the sponsor if they take time off or are OOO.
• If they are interested in learning projects, this organization is happy to have them do more work if interested.

If not, they can stick to basics which is 40% budgeting, working in tools, HeadTrax changes, employee central changes, recruiting etc… They are not currently hiring people based on what has happened in the economy but hope to ramp up on recruiting soon to help with setting up positions and HeadTrax for recruiting.

Candidate Requirements:

• Years of Experience Required - 4 years of experience with executive administration – looking for go getter to think quick, figure things out on their own and are a self-starter.

Prior Tech industry experience is mandatory and they should have a fair amount of experience in Executive Administration.

• Degrees or certifications required - No

• BEST vs. AVERAGE – BEST Would be a candidate who has worked this position before and understand complex calendaring, complex budgeting, travel plans.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following: 

• Medical, dental & vision 

• 401(k)/Roth

• Insurance (Basic/Supplemental Life & AD&D) 

• Short and long-term disability 

• Health & Dependent Care Spending Accounts (HSA & DCFSA) 

• Transportation benefits 

• Employee Assistance Program 

• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.