Office Coordinator

Are you an organized, detail-oriented team player who thrives in a dynamic work environment? We are looking for a proactive Office Coordinator to ensure smooth and efficient operations within our office. This role is ideal for someone who enjoys managing multiple tasks, supporting team members, and maintaining a well-organized workspace.
What You’ll Be Doing

Office Management:

• Oversee daily office operations, ensuring everything runs smoothly.
• Set up and manage office services, including mail deliveries, vendor scheduling, and office logistics.
• Assist with the onboarding process for new team members, coordinating safety orientations and administrative setup.

Document Control:

• Manage and organize important project documents, including contracts, insurance certificates, and vendor paperwork.
• Conduct regular audits to ensure compliance and completion of necessary documentation.
• Update project records, drawing lists, and other project-related files as needed.

Administrative Support:

• Provide general administrative assistance to team members, including project managers, engineers, and accountants.
• Enter payroll data and field staff timesheets accurately and on time.
• Assist with document scanning, indexing, and maintaining digital records.

Project Coordination:

• Support project start-up and closeout processes, including coordinating vendors and office services.
• Compile billing documentation and coordinate project-related contracts such as work authorizations, agreements, and change orders.
• Tackle additional project-specific tasks and assignments as needed.

What We’re Looking For

• Organized and Detail-Oriented: Ability to manage multiple tasks and maintain accuracy under deadlines.
• Strong Communication Skills: Excellent listening and verbal communication skills to support team interactions.
• Problem-Solving Abilities: Critical thinking skills to identify and resolve issues efficiently.
• Team Player: A positive attitude and willingness to support team morale and success.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with project management software is a plus.
• Experience: 3 years of experience in an administrative support role.
• Adaptable: Ability to stay flexible and manage changing day-to-day tasks.
• Dependable: A strong work ethic with a "can-do" attitude.

Preferred Qualifications

• Prior experience as an Office Coordinator or in a similar administrative role.
• Familiarity with project management tools or software (e.g., Bluebeam).

What’s in It for You?

• Competitive salary based on experience.
• A full-time, stable position with opportunities for professional growth.
• A supportive and collaborative team environment.
• The chance to contribute to a well-organized, high-performing office.

Why You’ll Love This Role
As an Office Coordinator, you’ll be at the heart of the team, playing a key role in ensuring everything runs smoothly. If you’re someone who enjoys creating order, supporting others, and contributing to team success, this role is perfect for you.
How to Apply
If you’re ready to bring your organizational skills and positive attitude to our team, we’d love to hear from you!