Benefits & Compensation Coordinator

The Benefits & Compensation Coordinator is responsible for the management and daily administration of various employee benefit programs including group health, ancillary benefits, 401k and paid time off. This position will ensure that B&B benefit eligible employees have the information necessary to make informed decisions and actively participate in the benefits offered. Also responsible for the maintenance and accurate application of the wage structure set by the Company leadership.
This is a full-time position, that will average 40 hours a week, with some seasonal or busier
times requiring extra hours.
 

RESPONSIBILITIES
Job Duties include but are not limited to:

• Administer various employee benefits programs, such as group health, health savings accounts, flexible spending accounts, dental, vision, accident and disability, life insurance and 401(k).
• Conduct benefits orientations and explains the benefits self-enrollment system.
• Create and implement methods designed to help employees obtain information and understand company benefits and other related incentive programs. Ensure timely distribution of required employee notices.
•  Verify the calculation of the monthly premium statements for all group insurance policies. Resolve administrative issues with the carrier representatives.
• Lead the annual Open Enrollment process including documentation, communication to benefit eligible employees, understanding of policies offered and premiums associated with plans.
• Track employee eligibility outside of open enrollment, including measured eligibility.
• Advise and inform employees of changes and developments related to benefits including eligibility, coverage, and provisions.
• Track and monitor PTO.
• Report and coordinate workers’ compensation claims with third-party administrator.
• Effectively communicate with workers’ compensation insurance representatives, providing them with relevant information, documents and updates throughout the claims process.
• Provide guidance and training to internal teams on best practices for claim reporting and documentation.
• Maintain the wage structure master spreadsheet for each location with a high degree of accuracy.
• Create accurate wage offer sheets for new employees.
• Monitor and manage the quarterly eligibility for the 401k program.
• Manage and process the 401k contributions and loans.
• Responsible for completion of accurate reports necessary for benefits compliance audits.
• Research and compare incentive compensation plans offered by demographically comparable organizations; assesses competitors plans and makes recommendations to executive leadership for enhancements or improvements required to keep the organizations plans competitive and effective.
• Complete records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies.
• Ensure the organization and plans compliance with the applicable provisions of COBRA, ADA, ACA, FMLA, HIPAA, and ERISA among others.
• Maintain knowledge of trends, developments, and best practices in compensation and benefits administration.
• All other duties as assigned.
   

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

• Extensive knowledge of employee benefits and compensation.
• Proficient with Microsoft suite including Outlook, TEAMS, and Excel.
• Excellent time management skills with a proven ability to meet deadlines.
• Thorough knowledge of COBRA, ADA, ACA, FMLA, HIPAA, and ERISA requirements.
• Knowledge of federal and state wage and hour laws.
• Strong organizational skills and ability to keep track of numerous ongoing tasks.
• Ability to effectively communicate verbally and in written form.
• Demonstrated ability to maintain a high degree of confidentiality.
• Strong understanding of HR policies and procedures.
• Strong sense of integrity
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary performance
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines and standard accepted practices.
• Must be able to run company errands and provide current vehicle insurance.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, Accounting or related field or equivalent work experience required.
• A minimum of two (2) years of work experience in benefits.
• Hands on experience with Human Resources Information Systems (HRIS).
• Experience in UKG software a plus.
• PHR or SHRM-CP a plus.