Fiscal Assistant III - 1.0 FTE/12 months - East Zone

BALTIMORE COUNTY PUBLIC SCHOOLS
CLASS TITLE: Fiscal Assistant III

TITLE CODE: K2927

GRADE: 06/ESPBC $25.18 to $42.24 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2024-2025 Effective July 1, 2024)

REPORTS TO: Director, Title I

DEFINITION: Performs complex accounting clerical duties in support of the Office of Title I. Oversees and maintains fiscal records for Title I grant. Assists in the development of proposed budgets for allocations from Title I supplemental funding. Monitors expenditures to ensure compliance. Produces and reviews reports. Provides advice and guidance regarding Title I grant matters. Performs other duties as assigned.

EXAMPLES OF DUTIES:

• Provides assistance and support to schools and central office staff with fiscal documentation, budget management and fiscal planning.
• Meets with accountants and other school staff to review school spending, fiscal documentation, grant requirements, and grant spending expectations.
• Corresponds with school-based, and central office personnel to correct and obtain documentation.
• Confers with accountants on the accuracy of formulas, rates of pay, salary projections, and other cost estimates in Budget Proposal Forms.
• Responds to questions regarding appropriate fiscal documents for expenditures and remaining funds in accounts.
• Updates budget tracking documents with data from the financial system. Processes financial transactions.
• Prepares position work documents in conjunction with accountants to ensure the accuracy of time and effort cost associated with the grant. Maintains a position inventory of grant funded positions.
• Compiles, stores and files completed fiscal documentation in appropriate location.
• Reviews reports of Title I expenditures at each school update the budget workbook for each school based grant.
• Attends and makes use of training opportunities.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Graduation from an accredited college or university with an associate degree or the completion of 60 college credits in accounting, business administration, or a related field.
Six years of experience in accounting, bookkeeping, or fiscal control work.
Experience with grant budget preparation process and monitoring of budget expenses is preferred.

Note: Other combinations of applicable education, training and experience that provide the knowledge and skills to perform effectively in the class may be considered.

Knowledge, Skills, and Abilities:

• Thorough knowledge of the practices and procedures of accounting clerical work and bookkeeping. Knowledge of office practices and procedures. Knowledge of personal computers and MS Office software applications, with a intermediate level of proficiency in the use of Microsoft Excel. Establish and maintain effective working relationships with others. Experience with accounting software. Ability to work well independently.
• Skill in preparing, reviewing and maintaining a variety of complex accounting records and reports. Skills in analyzing and reconciling financial data. Skill in rapid and accurate data entry. Skill in interpreting and applying rules, regulations, policies and procedures.
• Ability to communicate effectively. Ability to perform mathematical computations. Ability to follow rules and regulations. Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships. Ability to maintain confidentiality of employee and system records. Ability to make decisions in accordance with established school policies and procedures.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in a school. The employee will have one primary work location but will need to travel to other assigned locations periodically. Work includes the operation of office equipment.

OTHER COMPENSATION:
Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.

This position may be eligible for extra duty activity pay, as approved by the Supervisor/Principal. Visit the BCPS website to review the ESPBC Master Agreement for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.

FLSA: Non-exempt

BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include sick, paid holidays, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits and retirement orientation upon hire.
Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement

Eligible for the Baltimore County Employees’ Retirement System

This job description defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Citizenship, residency or work VISA in United States required.

Application Instructions
Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).


Contact Information
Office of Temporary and Support Services
Email - oftempservices.org
Phone: 443-809-895