Accounts Receivable Associate

The Accounts Receivable Associate performs a variety of routine administrative accounting functions under general supervision in support of assigned department; may audit and verify financial data, reconcile accounts and payments, and establishes, maintains, and tracks a variety of databases, accounts and files.

ESSENTIAL JOB FUNCTIONS AND BASIC DUTIES

• Codes and enters into computer system a variety of financial data; generates invoices or reports. Maintains vendor accounts current, processing all past dues and researching all open credits.
• Reconciles, performs research to answer routine inquiries. Resolves questions and problems and refers more complex issues. Makes corrections, documents and verifies related accounts according to established procedures. Performs routine analysis and reconciliation of customer accounts, reconciling the account, properly applying payments and credits, and following up on any unpaid invoices.
• Demonstrates understanding of the flow and workings of accounts receivable, most aspects of accounting entries and the impact to the financial statements.
• Analyzes and communicates with other departments such as accounts receivable and purchasing to effectively reconcile vendor and general ledger accounts.
• Communicates with customers and vendors by way of telephone calls, letters and attending meetings.
• Types, sorts, copies, files and distributes a variety of documents including spreadsheets, records, reports, invoices and lists.
• Prepares and posts accounting entries and adjustments.
• Performs other duties and special projects as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE :

• High School Diploma or G.E.D. plus a minimum of one or more (1 ) years of accounts receivable, collections or accounting experience, or an equivalent combination of education and experience required. AA in Accounting or Business preferred.

REQUIRED

KNOWLEDGE :

• General knowledge and understanding of the flow and workings of accounts and understand both sides of entries and the impact.
• General knowledge of AR aging and the relationship to bad debts expense.
• Knowledge of personal computer software programs including Office Suite and specialized accounting systems software.

SKILLS / ABILITIES :

• Ability to collect past due items from customers, both internally and externally while maintaining effective working relationships.
• Effective verbal and written communication.
• Provides great customer service in order to field questions from stores related to financial transactions.
• Ability to perform basic mathematical calculations.
• Ability to reconcile all types of accounts (prepaids, accruals, suspense, liability) and assist other team members when necessary.
• Ability to perform detailed analysis and reconciliation of accounts. Understand the flow and workings of the account. Understanding both sides of entries and the impact. No generalizations, all balance are validated, variances are identified and documented.
• Ability to multi-task and work in a fast-paced, team environment.
• Detail oriented and accurate.
• Ability to organize, prioritize and meet tight deadlines.
• Ability to work independently, and develop and maintain effective communication and working relationships with all customers.

CERTIFICATIONS REQUIRED

None

PHYSICAL DEMANDS - Employees may occasionally experience the following physical demands for extended periods of time :

• Sitting
• Viewing computer monitor and keyboarding

WORK ENVIRONMENT

Work is performed in a normal business office environment.