Executive Assistant

Description

Statement of Purpose

The Executive Assistant I provides assistance and support to the President/CEO.

Major Tasks, Duties and Responsibilities

• Assists President/CEO with projects involving complex, confidential and sensitive information.

• Performs or supervises these tasks:

o Preparation of meeting agendas, records, transcription and distribution of

meeting minutes.

o Preparation of clear and accurate correspondence.

o Opening, sorting, review and distribution of mail.

o Preparation of responses to routine inquiries.

o Answering inquiries concerning activities and operations, making referrals

as appropriate.

o Establishment and maintenance of system for corporate files.

• Demonstrates ethical and professional behavior.

• Communicates clearly & respectfully with clients, staff, peers, supervisors and non-BHS resources.

• Recognizes personal issues which may impact job performance and interactions with staff.

• Conveys respect for cultural and lifestyle diversities of clients and staff

• Has basic knowledge of the BHS treatment system, as well as the philosophy and approach of the 12-Step model of recovery (AA, CA, NA, Alanon).

• Understands computer operations necessary for performance of job duties; this may include but is not limited to Windows, Microsoft Office, graphics and other programs as needed. Readily adapts to the changes in computer systems.

Executive Assistant 1 Competencies and Performance Expectations

The Executive Assistant 1 is expected to:

• Provide assistance and support to President/CEO

• Prepare correspondence for the President/CEO

• Manage the President/CEO’s calendar, callers, and visitors

• Develop complex documents such as newsletters, brochures and reports

• Comply with BHS health and safety standards

• Work as a team member in performing duties and assignments

• Adhere to professional standards

Qualifications

Prerequisite Qualifications

Following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act.

Bilingual abilities may be required within certain BHS programs.

Secretarial or Business school plus three  years increasingly responsible office/secretarial experience, or Associate of Arts degree plus two years office/secretarial experience. Excellent computer skills. Excellent writing and grammar skills. Knowledge of office procedures.

Must have valid California driver’s license and liability insurance if driving personal vehicle on BHS business.

Able to stand, stoop, bend, squat and reach for purpose of performing job duties such as handling materials stocked on shelves, filing, and handling and sorting mail. Routinely lift and move items weighing up to ten pounds; is expected to ask for assistance and use dolly or cart for any heavy items. Vision, hearing, manual dexterity and eye-hand coordination must be adequate to answer telephones, use keyboard, and write messages.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all the work requirements which may be inherent in the position.

Salary : $24 - $30