Senior Administrative Assistant

Are you looking for an opportunity to define your future in the commercial real estate industry based on your own unique skills and experience?

Whether your talents lie in marketing, operations, finance, human resources, management, or something different altogether, you’ll find flexibility and a sense of belonging at Berkadia. We’re committed to a culture that strives for excellence – a place where your contributions are valued, you are empowered to create positive impact, and you can grow your career. Be Your Best Self. Be Berkadia.

The Senior Administrative Assistant, reporting to the Executive Assistant of the Office of the President, provides essential administrative support to the People Focus Leadership Teams, which include Human Resources, Talent Acquisition, Learning & Development, and Berkadia Way. This role is crucial for ensuring smooth, efficient, and collaborative operations across these key departments.

We Innovate to shape the future of CRE, so in this role you will:

• Manage Outlook calendar and appointments for CPO, and SVP managers daily.
• Coordinate and schedule meetings and appointments.
• Organize and prepare for meetings, including gathering information, sending invitations, and tending to logistics of meetings.
• Submit invoices related to Human Resources, Recruitment, Benefits, Diversity, Leadership & Development and Berkadia Way related department expenses.
• Complete monthly expense reports.
• Coordinate travel arrangements and reservations, as needed.
• Respond to and resolve administrative inquiries and questions, as needed.
• Support the needs of People Focused departments by handling incoming emails and phone calls to the Human Resources Department and directs them to the appropriate team member(s) as needed.
• Plan events, luncheons, and team engagement activities.
• Proofread and type documents and correspondence produced by the department.
• Manage department’s PoliteMail account.
• Ship Employment Law posters to various office locations across the country to ensure compliance.
• Upkeep company intranet site content so that it is current and a helpful resource to employees.
• Order office supplies and maintain inventory.
• Receive and distribute office mail, as needed.
• Provide back up to receptionist on a rotating schedule with other assistants.
  
  

We are passionate about your growth, so to achieve success in this role you should have:

• Proficient in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Possesses strong organizational skills and the ability to multitask effectively in a fast-paced environment, ensuring attention to detail and adept management of competing priorities.
• Skilled in managing stakeholder expectations, proactively communicating potential delays due to conflicting priorities.
• Demonstrates excellent communication abilities, capable of clear and effective interactions both verbally and in writing with all levels of an organization, internally and externally.
• High school diploma or GED
• 3 years of experience in a similar position
  
  

We believe People Matter, so we offer benefits that go beyond:

• Monthly paid volunteer hours and donation matching to benefit our communities
• Employee Resource Groups that help you grow with us
• Fertility and family planning services
• Up to 12-weeks of fully paid parental leave
• Mental health care, including free counseling sessions:
• We'll help you fund your learning journey with generous tuition reimbursement
• Pet insurance discounts
• And more!
  
  

Be Your Best Self. Be Berkadia.

Berkadia, as an equal opportunity employer, celebrates our employees’ unique differences, which we believe drives personal and company-wide innovation and creates a people-first culture where your career can take the long view. To achieve these goals, we are committed to the full inclusion of all qualified individuals, without regard to race, religion, age, color, national origin, gender, sexual orientation, gender identity or expression, marital status, domestic partner status, military and veteran status, disability, pregnancy, parental status, genetic information, political affiliation, or any other status protected by federal, state and local laws.

In keeping with our commitment, Berkadia takes the necessary steps to provide a workplace free from harassment and discrimination, as well as access and reasonable accommodations for individuals with disabilities. If you require reasonable accommodation to take part in the interview process, please contact talentacquisition@berkadia.com.

You have rights under Federal and State employment laws. No question in this Application is intended to elicit information in violation of any such law, nor will any information obtained in response to any question be used in violation of any such law. If you apply for this role, you are acknowledging Berkadia's Application Policy and Berkadia's Privacy Policy. Please click the following links for more information about: EEOC, Employee Rights under the FMLA, EPPA.