What are the responsibilities and job description for the Administrative Assistant position at Berrien County?
DUTIES:
Performs complex administrative duties and work assignments requiring extensive knowledge of the Court's rules, regulations, practices and procedures.
Prepares and maintains a variety of documents, records, and statistical reports.
Assigns work to clerical or other staff, monitors workflow, and coordinates office activities and projects.
Handles highly confidential documents and information related to the Court's operations and personnel practices.
Participates in the development of office procedures and recommends changes to increase the efficiency and effectiveness of operations; implements changes to policies and procedures.
May engage in complicated contact with the general public.
Coordinates communication activities and acts as a liaison with internal Court divisions, external agencies and organizations.
Assists with new employee onboarding, screens interns and volunteers for the Court, and processes bi-weekly payroll.
Collects data regarding union labor agreements, negotiations, letters of understanding, and grievances; prepares and distributes contract documents.
Tracks departmental revenue and expenditure budgets.
Participates in the preparation of annual budgets.
Assists with the coordination of vendors and suppliers; clarifies billing problems.
Provides courtroom coverage as directed.
This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.
EDUCATION AND EXPERIENCE:
Associate degree in business or a related field and two years of full-time clerical and administrative support experience;
OR
High school diploma and four years of full-time clerical and administrative support experience.
*Must have a minimum of one year of word processing and spreadsheet experience.*
SPECIAL REQUIREMENTS:
May be required to obtain and maintain certification as a Certified Electronic Operator (CEO) or a Certified Electronic Recorder (CER) from the Michigan State Court Administrative Office.
Must possess and maintain a valid motor vehicle operator’s license throughout the course of employment.
Will be required to successfully pass a pre-employment physical, including drug testing, prior to employment.
A background check will be performed, and employees will be fingerprinted.
Subject to random alcohol and drug testing.
REQUIRED KNOWLEDGE AND SKILLS:
Proficiency in word processing and spreadsheet software.
Familiar with court operations, courtroom procedures, and agencies within the State of Michigan and/or Berrien County.
Knowledge of strategic planning and organizational methods, budget preparation, and information technology.
Experience with public relations and news media.
Strong interpersonal skills and a demonstrated ability to communicate effectively orally and in writing.
Able to be flexible and work well in a team situation.
TYPING REQUIREMENT:
Must have a typing speed of 40 words per minute net. If you have not taken a typing test with Berrien County, please contact Personnel by phone or email to schedule one. We are unable to process and forward your application until you have taken and successfully passed the typing test at the net speed required for the position.
Schedule By Email
Phone: (269) 982-8616
TO APPLY ONLINE, CLICK HERE:
TO APPLY VIA EMAIL, FAX, MAIL OR IN PERSON:
If you prefer not to apply online, you may download a Berrien County Job Application and send it to our Personnel Department via email, fax, mail or in person. A Berrien County job application must be submitted in order to be considered for employment.
Submit by Email
Fax: (269) 983-5788
Address: Berrien County Administration Building, Personnel Department, 701 Main St., St. Joseph, MI 49085
