Personal Executive Assistant

About us

Romero Britto’s 60,000 sq. ft. headquarters is located in the heart of Miami (Florida) and has already hosted dignitaries, celebrities, innovators and art patrons from all over the globe.

It is the largest studio of a visual artist in the world and in history.

All the Original Acrylic and Oil on Canvas Paintings, Mixed Media Original Paintings, and Limited Edition Prints are created by Romero in the Miami studio, as well as all the art and designs of the ROMERO BRITTO Fine Art® Sculptures and the BRITTO® products.

POSITION SUMMARY

The President of Britto Central Inc. seeks a highly skilled Personal Executive Assistant to provide seamless business and personal support. The ideal candidate is detail-oriented, organized, proactive, and excels at prioritization and follow-through. This role requires high energy, sophistication, and professionalism, including engaging VIPs and clients, with on-call availability as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organizes calendar and schedule including business and personal matters, and ensures the President keeps to his daily schedule while understanding that priorities change.

Provides a following day review daily to President before 5pm.

Keeps a list of pending tasks, ideas and projects mentioned by the President and reviews with him on a regular basis.

· Manages/coordinates travel both domestically and internationally (personal & business), and creates detailed itineraries.

· Conserves President’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.

· Conducts specialized research for President as needed.

· Organizes and keeps track of historical writings and photographs from special events and travels attended by the President in company server.

· Manages personal correspondence; email, phone calls, mail, invitations, etc., including drafting of correspondence.

· Arranges all gift request not limited to signatures, dedications, shipping, and delivery confirmation.

· Maintains all personal and professional files in a secure location.

· Performs general administrative duties such as copying, typing correspondence, research, etc., on a daily basis.

· Acts as primary gatekeeper and liaison for the President.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ABILITIES

· Ability to fluently speak, read and write English.

· Ability to write and generate routine reports and correspondence.

· Ability to speak effectively to vendors.

· Ability to communicate on the telephone and via email with proper etiquette and protocol.

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

· Ability to follow oral and written communication.

· Ability to be quick on your feet, take initiative and anticipate needs.

· Ability to create a relationship of trust with executives.

· Ability to be self-motivated and to properly prioritize tasks effectively

· Ability to be proactive and self-managing; sees what needs to be done and takes responsibility.

· Ability to maintain a professional demeanor and operate with a commitment to quality.

PHYSICAL DEMANDS

· The employee may on occasion lift and/or move up to 15 pounds.

· The employee is required to use close vision, color vision, depth perception, and must have the ability to adjust focus on a daily basis.

· The employee is required to operate computer keyboard to perform data entry with use of a computer on daily basis.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Job is primarily performed in a professional office setting; however, the employee will be required to travel off-site to and from presidents home as needed.

· Job is performed within an air-conditioned and well lighted environment.

· Job routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

· The noise level in the work environment is usually at a low to moderate level.

QUALIFICATIONS & EDUCATION

·2-3 Years of PEA Experience is required.

· Associate’s degree or Bachelor’s degree in Business Administration or related field preferred.

· Strong proficiency in MS Word and Outlook.

· Highly organized, detail-oriented and able to multi-task.

· Excellent verbal communication and written skills.

· Foreign language skills a plus.

· Valid passport with availability for international and domestic travel.

· Exceptional interpersonal skills

· Valid driver’s license

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• How many years of Personal Executive Assistant, Personal Assistant or Executive Assistant experience do you currently have?
• Have you previously worked at Britto Central?
• Do you have a relationship with a current Britto employee? Relationship is defined as individuals related by blood, marriage, adoption.
• What is your level of proficiency in English?

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 2 years (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Ability to Relocate:

• Miami, FL 33150: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000