22 Administrative Assistant Jobs in Lubbock, TX
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8
Administrative Assistant
$38k-47k (estimate)
Full Time | Skilled Nursing Services & Residential Care
9 Months Ago
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Buckner International is Hiring an Administrative Assistant Near Lubbock, TX
About The RoleAs the Administrative Assistant, you will Shine Hope as you provide program secretarial and receptionist functions including directing all incoming phone calls and preparing program correspondence. You will provide accurate data entry into the DFPS PEIS database of all service data for all participants served in accordance with contract guidelines. You will also complete tasks to complete data entry to include registration, service data, and outcome data. You will prepare invoices for payments; submit monthly billing and accounts receivables, perform monthly contract billing, maintain accurate accounting logs, and prepare purchase orders.
What You Will DoAs a member of our team you will have an impact on our clients through accomplishment of the following responsibilities:
What You Will DoAs a member of our team you will have an impact on our clients through accomplishment of the following responsibilities:
- Perform all duties in a courteous manner and maintain excellence in customer service including but not limited to cheerfully greeting clients and visitors with a smile and exercising respect with co-workers.
- Accept inquiry calls, provide information and complete an initial screening on prospective parents in accordance with established guidelines.
- Timely and accurately prepare and manage billing for Texas Home Visiting program in accordance with established guidelines; maintain accurate and complete accounts receivable records.
- Prepare Texas Home Visiting accounts receivable reports and meet timely with the Program Supervisor to resolve any discrepancies.
- Supervise the overall needs of the Texas Home Visiting office such as, office supplies stocked for staff use; keep the appearance of the office in accordance with the holidays and special events.
- Review and accurately process mail, faxes, emails, and other correspondence in a timely manner.
- Act as a liaison between vendors, contractors, and personnel.
- Maintain positive, professional appearance and demeanor while interacting and/or communicating with others.
- Generate reports as requested. Accurately prepare and proofread memos, letters, spreadsheets and other documents and correspondence as required. Complete accurate and timely documentation.
- Timely and accurately prepare and monitor subcontractor agreements as required.
- High School Diploma (or G.E.D.) required.
- Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner
- Shining hope in others. (Your friendly attitude and willingness to learn is more important than a year's experience!)
- Bachelor's degree preferred.
- Prior work experience in education, child health and development, child abuse or neglect, and/or parent education preferred. Knowledge of and/or experience using community resources preferred.
- Knowledge and experience with in-home visitation preferred.
- A commitment to your own professional growth and development to enhance program services.
- A willingness and desire to build and maintain excellent working relationships with your co-workers, volunteers, and the community that we rely on to support our programs.
- Medical and Dental benefits for associates and their eligible dependents.
- Payactiv, early access paid wages
- Life insurance.
- Short-Term and Long-Term Disability benefits.
- Paid Time Off and Holidays.
- Paid Parental Leave.
- Retirement Savings Plan.
- The 5 STARS Fun Benefit: encourages employees to spread good cheer to their co-workers and others, creating a happy, healthy environment for all!
Job Summary
JOB TYPE
Full Time
INDUSTRY
Skilled Nursing Services & Residential Care
SALARY
$38k-47k (estimate)
POST DATE
11/23/2023
EXPIRATION DATE
07/19/2024
WEBSITE
buckner.org
HEADQUARTERS
DALLAS, TX
SIZE
200 - 500
FOUNDED
1879
CEO
ALBERT REYES
REVENUE
$50M - $200M
INDUSTRY
Skilled Nursing Services & Residential Care
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