Executive Assistant/Administrative Assistant

If you are excited by varying projects, no day looking the same, and working with a tight-knit team that sets the entire company up for success - our Executive Assistant role may be for you.

As the Executive Assistant, you will serve as one of the primary gatekeepers to the company's CEO and Founder.

This role is crucial because you will support the Executives with personal and business-related tasks all of which are of high importance and require discretion.

Values alignment is non-negotiable. Due to the proximity, you will have access to the founders of the company. It is of the utmost importance that you deeply resonate with the values they have set forth…

• Do the right thing
• Delight: Deliver wow, exceed expectations
• Resourceful: We always find a solution
• Humble

Our company is mission-driven, and the goal of the entire administrative team is to make sure that they can focus on the strategy of the business - while we handle the rest.

We consider ourselves the “nucleus” of the organization and take immense pride in the work we do, reflecting our founder's mission and values in all interactions and work we do.

In this role, you will be responsible for everything from researching, booking, arranging travel, managing communication with key stakeholders, sitting on meetings on the executive's behalf, and business/personal tasks for the Founder & CEO.

Responsibilities

Executive Support

• Manage and optimize the executive's calendar by scheduling appointments, prioritizing tasks, and addressing conflicts.
• Prepare executives for meetings by providing agendas, background information, and necessary materials.
• Act as a gatekeeper and facilitator to protect the executive’s time while maintaining accessibility for key stakeholders.
• Effectively manage business and/or personal tasks
• Handle personal matters, errands, and household coordination.
• Ensure Founder & CEO have full context and are well-informed
• Proactive Time & Task Management: Prioritize and track tasks to guarantee the timely execution of key deliverables. Continuously seek ways to optimize time and focus for the executive.

Communication: Draft, proofread, and edit correspondence on behalf of the executive with impeccable accuracy and tone. Ensure written communication is clear, concise, accurate, and free of grammar errors.

Project Management: Coordinate and track progress on strategic initiatives, ensuring deadlines are met. Provide clear instructions to stakeholders on behalf of the executives. Follow up on action items and maintain accountability.

Operational Excellence: Maintain confidentiality and discretion at all times. Anticipate needs and resolve issues before they escalate. Should an issue arise, provide options for resolution before escalating to executives. Continuously seek to improve processes, aligning with the value of competitive greatness by striving for excellence under pressure.

Results

The Executive Assistant’s impact is measured by their ability to:

• Enhance Executive Productivity: The executive can focus on high-level decision-making without distractions.
• Ensure Operational Smoothness: Meetings, projects, and communications run seamlessly, with minimal disruptions.
• Drive Strategic Success: The executive achieves their objectives faster and more effectively, thanks to proactive support.

Requirements

Experience and Skills

• Proven track record as an Executive Assistant or in a similar high-level support role in a fast-paced, growing organization such as a Chief of Staff, Operations Manager, or General Manager in a smaller business.
• Exceptional organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills, demonstrating sincerity and professionalism.
• Advanced proficiency in office software, calendar management tools, and project tracking platforms.
• Values and Qualities: Proactive problem-solving mindset, with a natural ability to anticipate needs. Embodies the company’s mission and values while acting as an extension of the executive’s leadership style.

To apply:

Please include a cover letter explaining why you are the ideal candidate. Please share the size of the organization(s) you've had experience working at as an Executive Assistant and who you supported. Please include a link to your social media. Linkedin Preferred. Instagram and Facebook are also accepted

Reports to: CEO and Founder

Job Types: Full-time, Part-time

Pay: $30.00 - $45.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $30 - $45