Accounting Coordinator

TITLE: ACCOUNTING COORDINATOR                               PRELIMINARY DRAFT

DEPARTMENT: Business Services

QUALIFICATIONS:

1. Possess a high school diploma or equivalent.
2. Possess or have the ability to obtain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card within forty-five (45) days of employment.
3. Possess a valid Arizona Driver’s License.
4. Five years’ experience in Accounting or Bookkeeping is required.
5. Extensive experience in Governmental Accounting preferred.
6. Procurement related experience is preferred.
7. Advanced MS Excel skills with extensive pivot table experience.
8. Any combination of training and experience that could likely provide the required knowledge, skills and abilities.

JOB GOAL: 

The Accounting Coordinator performs a variety of accounting tasks and oversees the work of the Accounting Specialist.  The Accounting Coordinator will assist the Director of Business Services by overseeing the day to day operations of the finance office.

PERFORMANCE RESPONSIBILITIES:

The following tasks are essential for this position.  This list is not inclusive of all responsibilities.  Individuals may not perform all of these tasks, or may perform similar related tasks not listed.

1. Complies with all HIPAA and FERPA related confidentiality requirements.
2. Develops positive relations with students, parents, school staff and the public.
3. Manages and facilitates the entire procurement process.
4. Oversees the reconciliation of vendor statements as well as the preparation, input, and payment of invoices.  
5. Oversees the processing of Accounts Payable vouchers. 
6. Receives and processes financial files from Gila County.
7. Approves purchase requisitions ensuring compliance with procurement rules and regulations.
8. Acts as “Account Coding Specialist” assisting all departments with proper account codes according to the Uniform System of Financial Records (USFR).
9. Responsible for and reconciles multiple bank accounts, such as: District clearing, PHS Revolving fund, District Office Revolving Fund, Tax account, Retirement account, and Insurance account.    
10. Prepares and submits monthly Use Tax Reports to the Arizona Department of Revenue.
11. Acts as the school district liaison between auditors and all PUSD staff requests.     
12. Provides contract management to include: sole source, cooperative contracts, renewals of District contracts, preparation of related Governing Board documents, evaluation of contracts and vendor performance. 
13. Maintains PUSD purchasing handbook and other internal working documents outlining Business Services procedures. 
14. Oversees the training of staff that interact with Business Services.
15. Exhibits a high level of ethical behavior and confidentiality.
16. Oversees vendor files, including tracking W-9 compliance and input.
17. Issues vendor 1099 forms according to IRS regulations.
18. Issues annual Credit For Kids Public Reports to the Arizona Department of Revenue. 
19. Oversees and resolves staff and vendor inquiries/disputes.
20. Maintains and distributes an updated, user-friendly chart of accounts.  
21. Determines annually-renewed PO’s and establishes a process to roll into new fiscal years.
22. Oversees voucher information (payroll and accounts payable) to the Board for approval.
23. Oversees student activities financial information to the Board monthly.
24. Maintains Fixed Assets and Construction in Progress of the District and the reconciliation required for annual audit.  
25. Manages the Credit for Kids (CFK) tax credit campaign.
26. Assists staff in Grants Management with Arizona Department of Education (ADE).  Bill at least monthly for reimbursement.
27. Works with staff on budget issues and reports fund balances on Auxiliary Fund, Credit for Kids, Gifts & Donations and Student Activities.
28. Assists the Director of Business Services with budget entries or journal entry adjustments as needed. 
29. Performs other related duties as assigned.

MINIMUM KNOWLEDGE, SKILL AND ABILITY:

Knowledge of:

1. District policies, operations and organization.
2. Interpersonal skills including tact, courtesy, and diplomacy.
3. Communication (telephone, email, etc.) etiquette.
4. Office equipment, procedures, practices including computers and related software.
5. Advanced accounting and bookkeeping procedures with a strong focus on MS Excel. 
6. Elements of inventory, payroll, purchasing, benefits and accounts payable.

Skill and Ability to:

1. Work cooperatively with others.
2. Establish work priorities to meet schedules and timelines.
3. Maintain files, records and reports.
4. Operate modern office equipment including personal computers and related software.
5. Maintain a calendar of appointments.
6. Process administrative details using independent judgment.
7. Make advanced arithmetic calculations quickly and accurately.
8. Understand and explain financial data.
9. Develop spreadsheets and pivot tables using Microsoft Excel.

Physical Requirements and Working Conditions: 

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires vision (which may be corrected) to read small print.
2. Requires the mobility to stand, stoop, reach and bend.
3. Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.  
4. Performs work which is primarily sedentary.
5. Is subject to inside environmental conditions.
6. May be required to work at a computer terminal for prolonged periods.

REPORTS TO: Director of Business Services

EVALUATION: Performance of this job will be evaluated annually by the Director of Business Services in accordance with the provisions of Governing Board policy for evaluation of classified personnel.

TERMS OF 

EMPLOYMENT: 12 Months

SALARY: Salary for the position is set according to the Classified Salary Schedule determined by the Governing Board.

Column K

FLSA STATUS: Non Exempt

Salary : $21 - $25