Legal Administrative Assistant

Are you ready to join a collaborative team in a fast-paced AM200 law firm with a small-firm feel? Do you want to work with a team focused on providing our clients with the very best representation?

What You Would Do

• Coordination or management of contact information, phone calls, voicemail messages, conference calls, emails and tasks or similar communications
• Coordination or management of calendars, including trial dates, hearing dates, depositions, discovery schedules, motion response deadlines and pertinent reminders
• Assist in scheduling client meetings, depositions, hearings and handling logistical needs for same, including online calendaring with courts, booking of court reporters or other necessary staff; securing necessary travel accommodations; and handling reimbursements of travel expenses
• Draft, revise and proofread legal documents and correspondence
• Handle preparation of hearing, trial, and deposition notebooks and exhibits
• Assist with electronic filing of pleadings, exhibits and other legal documents
• Maintain legal and confidential files and dockets in strict confidence
• Perform related or similar duties as required or assigned

PRACTICE SPECIFIC COMPETENCIES:

• Demonstrates knowledge of lifecycle of a lawsuit and terminology
• Exhibits a self-starter attitude; is well organized demonstrates an ability to multi-task and work for multiple attorneys
• Demonstrates attention to detail and accuracy of work product
• Demonstrates proficiency in Microsoft Office (Excel, Word, and PowerPoint); adapts and learns new software easily
• Demonstrates ability to draft correspondence with proper grammar and spelling
• Demonstrates ability to draft pleadings such as notices of deposition, notices of appearance, subpoenas, discovery, motions, and orders
• Demonstrates ability to accurately file documents through the court’s ECF system
• Demonstrates ability to maintain calendar of depositions and other court-imposed deadlines
• Demonstrates ability to schedule depositions (contact parties and schedule court reporter)
• Prepare (with Bates numbers) document productions
• Demonstrates ability to properly cite legal authority
• Demonstrates ability to request documents from a court
• Demonstrates ability to anticipate attorneys’ needs and act accordingly

KNOWLEDGE, SKILLS & ABILITIES:

• Strong verbal and written communication skills
• Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters
• Willingness to work in a fast-paced, team-oriented, and continuous learning environment
• Superior technology skills – proficiency with Microsoft Office suite (Word, Excel and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus
• Ability to prioritize, organize and manage workload and to take the initiative in handling projects and anticipating what needs to be done
• Work collaboratively and cooperatively with others
• Requires a high degree of professionalism and the ability to exercise good judgment
• Maintain multiple calendars in Outlook with meeting dates and deadlines

Work Environment/Physical Requirements:

The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and/or working on a computer.
• Must be able to lift and carry up to 10 lbs.at times.
• Occasionally stoop, kneel, or crouch
• The noise level in the work environment is usually moderate.
• Usual work hours are Monday to Friday, 8:00 a.m.–5 p.m. (one-hour lunch). Overtime work may be required sometimes.

What you gain:

• A phenomenal team in an extraordinary firm
• The opportunity to work in a collaborative environment.
• Ability to grow professionally and personally.
• Excellent benefits:
  • Medical, Dental and Vision with wellness component
  • Paid Parking (if applicable)
  • Free Telehealth coverage
  • Short- and Long-Term Disability
  • Pet Insurance
  • 401K and profit sharing (after completion of eligibility requirements)
  • Generous Paid Time Off Plus Paid Holidays
  • Tuition Reimbursement
• In-house training and development