Receptionist/Secretary

Receptionist/Secretary

Role Overview:
We are looking for a Receptionist/Secretary to join our experienced construction and property management team. This role involves providing administrative support to managers and handling essential office tasks.

Key Responsibilities:

• Answer and direct incoming calls, offering excellent customer service.
• Maintain and track Certificates of Insurance (COI) for subcontractors, tenants, and contractors.
• File and organize property documents, such as leases, contracts, reports, and maintenance requests.
• Manage emails and prepare tenant correspondence (memos, lease renewals, etc.).
• Coordinate tenant move-ins and move-outs, ensuring required documents and authorizations are in place.
• Update and maintain contact lists for tenants, employees, and contractors.
• Assist with accounts receivable and scheduling plumbing service work.
• Use Excel to track and report data related to property management, leases, and accounts.

Qualifications:

• Strong multitasking skills and proficiency in Excel and other Office 365 applications (Word, PowerPoint, Teams).
• Prior experience in property management is a plus but not required.

Physical Requirements:

• Must be able to operate office equipment (keyboard, telephone, copy machine, etc.).
• Able to walk up and down stairs occasionally to access files and move office items.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $19