Administrative Clerical Assistant - ACALP

JOB SUMMARY: The Administrative Clerical Assistant is responsible for completing the job responsibilities stated below professionally and promptly. The Assistant will be responsible for managing the non-clinical aspects of the Assisted Living Program.

GENERAL RESPONSIBILITIES AND DUTIES:

• Maintains a working relationship with the
• Maintains a working relationship with the RN, LPN, and all other nursing
• Maintains a professional relationship with all residents, families, and all service
• Maintains confidentiality of verbal and written information pertaining to residents, facility operations, and other personnel.
• Maintains resident's privacy and
• Has a complete understanding of fire, emergency, and safety
• Answers phones, takes messages for the Administrator and other staff, and makes sure messages are delivered to appropriate personnel.
• Scanning and copying as directed by the Administrator
• Type up and deliver resident reminders, reminding residents of their upcoming Medicaid recertification and the required paperwork to complete the process.
• Copy bank statements and other documentation as needed for re-certification
• Gather information from potential residents who want more information about the Assisted Living Program (name, address, phone number, etc.).
• Provide potential residents with a Brochure, ALP packet, and Medicaid information
• Send Tracking Forms to Care Managers when residents go in and out of the building for hospital and rehabilitation.
• Maintain daily census for all buildings, update on computer
• Inventory supplies, order as needed, and restock
• Type up the ALP activity calendar and distribute t
• Create flyers and memos as directed by the
• Copy in-service information and distribute
• Copy Med of the Month CMA in-services and distribute to Med-
• Place homemaker sign-in sheets in chronological or alphabetical order, as needed for Homemaker clients, and give them to the administrator.
• Abide by established guidelines of the facility and governing
• Any other responsibilities are deemed necessary by the administrator.

QUALIFICATIONS:

• High School Diploma or GED
• Ability to speak and understand English'
• Phone etiquette - Ability to communicate clearly and answer phones in a professional manner
• Good communication skills, proficient in computer skills, professional in basic office skills. Organized & able to multi-task Reliable.