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Assistant Property Manager

Bloomington, IN | Full Time
Expired

Job Description

We are recruiting for an Assistant Property Manager to join our team to lead the operational success of our student living community. This role is primarily responsible for all financial activities, managing the Entrata system onsite, and resident relations for the property. The Assistant Property Manager also serves as the back-up to the Property Manager in their absence and provides overall support to the property to ensure the success of the property’s overall performance.    CA Management Services provides best-in-class experiences for student residents living in our communities. We do this by putting people first—both our residents and our employees. We believe in investing in our people through superb training and support, generous employee benefits and perks, and opportunities for career advancement by growing throughout our portfolio.   Your Mission   Provide leadership for the property on all financial and operational activities and assist the Property Manager in their responsibilities as needed Accounting and Systems Complete all accounting and bookkeeping tasks according to the annual accounting calendar, overseeing all billing for residential and commercial accounts Assist with preparing financial reports, budgets, revenue projections, and variance analysis. Provide assistance for the corporate accounting department as necessary Ensure vendor W-9s are received at the time of hire and before any work is done for all vendors Review, code, and enter approved invoices in accordance to company standards and policies. Maintain an organized file system for all AP and AR related items Collect and enter all payments into Entrata. Aggressively pursue payments on all delinquent accounts, exhausting all applicable collection efforts prior to commencing eviction proceedings and maintaining accurate records regarding skips, evictions, and residents on notice Communicate any delinquencies or concerning situations with Property Manager regularly Ensure that all leases have been correctly entered into Entrata, including but not limited to lease dates, rental amounts, billing dates, residential info, and guarantor information. Audit lease files to maintain accuracy and consistency Ensure all residents are assigned to the appropriate apartment and are moved-in, moved-out, and transferred when necessary. Maintain accurate records and files of a resident that has indicated they would like to modify their lease Resident Relations Maintain positive customer service outlook and manage all resident complaints with Property Manager Promote harmonious relations among residents, staff, campus personnel and the community Property and Maintenance Ensure winter break, spring break, and summer break unit inspections are documented and billed appropriately Charge residents appropriately for all billable maintenance and repairs Generate and deliver notices to residents for lease violations and/or fines Assist in seeking qualified vendors to receive bids for turn-over maintenance Help maintain all vendor insurance information in the Insurance Log Turnover Spearhead the turnover process; ensure all billable work is charged to resident accounts Mail a final account statements and/or refunds within the timeframe provided by local law Risk Management Identify potential liability issues to minimize risk exposure and losses by communicating any physical facility and resident safety concerns to the Property Manager and/or Maintenance SupervisorEnsure vendors have the required insurance coverage and certification before work is performed; Review all service contracts with corporate legal departmentHuman Resources Assist Property Manager payroll activities, including but not limited to generating timesheets and leasing commissions, ensuring all tax forms and other related payroll documents are in compliance, and assisting with scheduling of part-time employeesAssist in maintaining high employee morale at all times and lead by exampleLeasing, Marketing and Public Relations Generate and suggest marketing ideas to the Property Manager and Leasing Marketing ManagersSeek information from residents, future residents, and prospects regarding the property and provide information to Property ManagerOther Complete tasks and projects as assigned by your supervisor   Your Track Record Bachelor’s degree preferred, or comparable experience in the student housing space At least 2 years in property operations and/or leasing in the student housing or residential property management industry Experience in Entrata or similar systems strongly preferred Excellent customer service and resident relations track record Experience with financials and budgets strongly preferred; Basic Microsoft Excel experience required   Your Style   Strong attention to detail and project management skills Ability to juggle multiple projects at once Superb ability to communicate clearly and concisely Eagerness to provide best in class resident experience

Skills for Assistant Property Manager

The job skills required for Assistant Property Manager include Property Management, Customer Service, Accounting, outlook, Leadership,and Futures etc. Having related job skills and expertise will give you an advantage when applying to be an Assistant Property Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Assistant Property Manager. Select any job title you are interested in and start to search job requirements.

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Career Path for Assistant Property Manager

The following is the career advancement route for Assistant Property Manager positions, which can be used as a reference in future career path planning. As an Assistant Property Manager, it can be promoted into senior positions as a Commercial Property Manager I that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Assistant Property Manager. You can explore the career advancement for an Assistant Property Manager below and select your interested title to get hiring information.

How to Become an Assistant Property Manager

If you are interested in becoming an Assistant Property Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Assistant Property Manager for your reference.

Step 1 Understand the job description and responsibilities of an Assistant Property Manager

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Step 2 Knowing the best tips for becoming an Assistant Property Manager can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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Step 3 View the best colleges and universities for Assistant Property Manager

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