Administrative Office Assistant/Manager

Accounting & Financial Management:

• Maintain accurate records in accounting software (e.g., QuickBooks).
• Handle accounts receivable (AR) and accounts payable (AP), ensuring timely payments and collections.
• Prepare and send invoices to clients and follow up on outstanding balances.
• Generate financial reports for management as needed.

Software & Systems Management:

• Maintain and update operations and scheduling software for cleaning staff.
• Oversee CRM and marketing platforms to ensure smooth workflow.
• Provide technical support and troubleshooting for office software tools.

Marketing & Social Media Management:

• Manage and schedule social media content (Facebook, Instagram, LinkedIn, etc.).
• Create engaging posts to promote services, company updates, and customer testimonials.
• Monitor engagement, respond to messages, and track social media analytics.
• Assist in developing digital and print marketing materials.

Operations & Administrative Support:

• Process and manage new client onboarding and contract renewals.
• Maintain and organize company documents, contracts, and policies.
• Ensure compliance with company policies and industry regulations.

Supply & Inventory Management:

• Monitor and order cleaning supplies and office inventory.
• Maintain records of supplies used and restocking schedules.
• Communicate with vendors to negotiate pricing and timely deliveries.

Required Skills & Qualifications:

• 2 years of experience in office management, administration, or a related field.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with marketing and social media tools (e.g., Canva, Hootsuite, Meta Business Suite).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Experience in customer service and handling client inquiries professionally.
• Ability to work independently and problem-solve effectively.

Preferred Qualifications:

• Experience in the cleaning industry or a service-based business.
• Knowledge of CRM and scheduling software (e.g., Jobber, Housecall Pro, ServiceTitan).
• Background in basic bookkeeping and financial reporting.

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 25 – 35 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $17 - $20