What are the responsibilities and job description for the Asset Manager position at CDS Monarch, Inc.?

Job Description

Summary :

The Asset Manager is responsible for maximizing value and ensuring efficiency of operations of all CDS Housing properties. Work closely with our third-party property management partners to ensure optimal operations of CDS Housing assets with respect to revenue, compliance and building maintenance. This includes monthly monitoring of financials compliance reviews, as well as physical inspections. This role will also require implementation of CDS Policies and Procedures, collaboration with the Director of CDS Housing and senior leadership to keep the agency informed of any major issues and strategize for improvements to current and future Housing assets. Assistance in Development activities will be required.

Essential Job Functions :

Ensure properties in operation are effectively managed and maintained by third-party management agent.
Monitor operations of portfolio, analyzing relevant data to identify any anomalies / inefficiencies. When issues are identified, work with property management to take corrective action, notifying senior staff as appropriate.
Review Annual, Quarterly and Monthly Reports (Financial, Agency and Investors) and provide any necessary guidance to property management to improve financial performance.
Analyze and evaluate monthly and / or quarterly financial statements. Write clear and concise owner’s reports summarizing the findings for management.
Analyze operational data to identify trends and recommend appropriate strategies and adjustments.
Recommend strategies to promote strong financial returns and long-term viability for each property.
Visit property sites and participate in site audits, as requested.
Ensure escrow accounts are fully funded and all tax payments are corrected calculated and paid timely.
Monitor reserve balances for appropriate funding levels.
Manage relationship with investment partners post-closing.
Understand and ensure compliance with all federal, state, and local government regulations, codes, laws, and those of HUD, DHCR, HFA, USDA or other governing agencies; have knowledge of and cooperate with area or municipal associations regarding ordinances and restrictions.
Maintain Asset Management Folder keeping updated property files organized on the internal shared drive.
Review for Owner Approval, all rent increase documentation for submission to regulatory agencies.
Ensure Management Agent is maintaining full compliance of all files and maintenance according to regulations.
Obtain copies of annual Owner Certifications.
Obtain CDS Inspection Reports to review and confirm building compliance.
Gather all new contracts annually for properties in operations.
Ensure timely communication with owners and supervisor regarding all phases of property operation and significant changes or problems.
Review Management Plans and Agreements and amend / update as appropriate.
Act as the lead representative for all lease-up activities (AFMHP, rent up meetings, etc.)
Prepare summary reports for property dispositions.
Perform all other duties relevant to the position as assigned by supervisor.

Development Assistance :

Provide strategic insight and comparison data to the Development team for predevelopment projects.

Assist with RFPs, applications for PBVs and State financing submissions, as relevant; including work with third party partners to secure quotes, studies, etc.

Work with development team to conduct financial feasibility analyses and participate in the development of the project development and operating budget.

Assist with financial tasks for projects in development (construction draws), when necessary.

Knowledge, Skills, and Abilities :

Ability to work independently and problem-solve.

Ability to communicate effectively, both orally and in writing.

Detail oriented with the ability to manage multiple priorities without sacrificing work quality.

Strong working knowledge of all facets of property and asset management (including, but not limited to, compliance guidelines and sound financial practices).

Interpersonal and relationship building skills.

Education and Experience :

Bachelor’s degree required, Master’s preferred.

5 years’ experience in affordable housing property management, or a related field, preferred.

Experience developing / analyzing budgets.

Experience completing state audit reviews.

Strong computer skills, including Excel, Word, Power Point.

Valid NYS driver’s license required.

Must be able to travel periodically, including overnight travel if applicable, to job sites or meetings.

Valid NYS Real Estate License preferred.

All experience and education requirements, except when required by federal, state, or local laws or requirements, may be waived at the discretion of management with the approval of the Chief Operating Officer, in collaboration with Human Resources.

Physical Requirements / Working Conditions :

Ability to sit continuously

Ability to reach above shoulder level

Ability to turn / twist upper body

Ability to use hand for repetitive action and fine manipulating for the purpose of keyboarding

Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.

Corporate Qualifications / Expectations :

Adhere to all CDS Monarch policies and procedures.

Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.

Attend mandatory Education and Training modules as scheduled, obtains, and maintains required certifications.

Act as a professional representative of CDS Monarch in regard to appearance, behavior, temperament, communication, language, and dress.

Perform all other duties relevant to the position as assigned by supervisor.

Successful completion of affordable housing specific training seminars.

The statements herein are intended to describe the general nature and level of work being performed but are not to be a complete list of responsibilities, duties, skills, required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the direction of the employer.

The listed salary range represents the organization's good faith and reasonable estimate of the range of possible compensation at the time of posting. The offered salary will be determined by : Applicant qualifications and experience, education, position specific licensing / training and departmental budgets.

CDS Life Transitions is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, disability, citizenship, military or veteran status, gender expression and / or identity, or any other status or characteristic protected by federal, state, or local law. CDS Life Transitions will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 585-347-1616

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