Ministries Assistant

Office Management

• Provides administrative support to pastors, ministry staff, and volunteers of all campuses.
• Trains, schedules, and supervises office volunteers, creating an environment for volunteers to serve using their administrative gifts. Maintain and ensure healthy working relationships with volunteers through appreciation and follow-up. 
  
• Serves as first point of contact for people seeking information and services from the church, consistently delivering courteous and friendly atmosphere for all members of the congregation and visitors from outside the church. 
• Orders, organizes and manages supplies for the office, the building, and church activities.
• Coordinates maintenance for office equipment such as printers, phones, faxes.
• Ensures that the office operates with efficiency and organization.
• Answers telephones and routes phone calls.
• Provide friendly and hospitable environment and assistance for visitors to the church office.
• Maintain an organized and professional-looking office space.

Communication & Technology

• Create and maintain electronic file structure for shared staff files and documents using OneDrive and other cloud-based document sharing tools  
• Produces print and digital communications and documents in support of church ministries and programs including, but not limited to, worship bulletins, giving statements, newsletters, PowerPoint presentations, advanced Microsoft Word documents, and church policies. 
• Uses and maintains the church database system designated by church leadership, ensuring data accuracy and making structural changes as needed
• Uses technology such as, but not limited to, Microsoft Office 365 and OneDrive to streamline office tasks and responsibilities
• Maintains and changes phone system greetings and routings as needed
• Makes minor changes and updates to church website.
• Maintain membership records in electronic format.
• Provides communication links between staff, volunteers, and external parties as needed.
• Other duties as assigned.

Qualifications

• Active engagement in a local church as a member or adherent in good standing
• Demonstrated commitment to working in a team environment.
• Strong communication, administrative and interpersonal skills
• Able to multi-task 
• High attention to detail
• Ability to adjust to rapidly changing work environments and assignments
• Superior grammar, punctuation, spelling and proofreading skills
• Proven & advanced computer experience with Microsoft Office (Word, PowerPoint, Excel, Outlook and Publisher)
• Able to maintain a high degree of confidentiality
• Strong organizational skills
• Willingness & ability to learn new skills and technology as needs change
• Comfort with & ability to adjust to a rapidly changing environment
• Able to maintain composure and graciousness in difficult and high pressure circumstances
• Ability to lift up to 30 pounds

 **Willing to consider full-time OR part-time candidates (32 hrs/week) for this role.

Education and Experience

•  2 years administrative experience in a professional setting
•  Some college or post-high school education preferred.