Alumni Program Clerk

The Alumni Program Clerk, PHCA will provide program support and lead the alumni engagement efforts for the Public Health Academy. The Clerk will be performing a variety of routine clerical duties.

Hourly Pay Rate: $22 per hour - $26.20 per hour

Essential Duties and Responsibilities:

• Answer phones and take messages, manage alumni email accounts, file necessary documents, and update and edit records in the department database.
• Provide administrative assistance for various projects related to alumni engagement efforts and institutional partnerships.
• Plan and coordinate alumni events.
• Provide programming and Alumni
• Create a monthly alumni
• Coordinate workshops for program alumni, college readiness, career exploration, financial literacy, etc.
• Make photocopies, collate, and distribute, open and distribute mail, and send and distribute
• Maintain confidential files and records, check data, and prepare standard
• Provide excellent customer service both in person and by Ascertain the nature of the call or visit and notify the appropriate staff member.
• Assist PHCA and Pipeline with setting up and maintaining student alumni
• Create program materials to enhance program
• Work collaboratively with program
• Ensure students are completing the annual alumni survey
• Support classroom/workshop instruction as a facilitator, teacher, teaching assistant, and/or tutor
• Create marketing and social media content to feature PHCA students and alumni
• Provide resources for Pipeline Programs alumni to participate in programming.
• Develop systems for tracking alumni progress for SSAII, C-STEMM, LAPS, and other Pipeline Programs into college and beyond.
• Travel to different schools and sites in SPA 6 and SPA 8, work Saturdays, and occasional evenings

Other Duties and Responsibilities:

• Perform other related duties as assigned

EDUCATION:

• Associate’s degree from an accredited college or university. Bachelor's Degree preferred.

EXPERIENCE:

• 1-2 years minimum experience in secretarial, clerical, administrative, or higher education

SKILLS:

·         Knowledge of Microsoft Office and data collection software.

·         Ability to work a flexible schedule including weekends and evening hours

·         Valid CA Driver's License and the ability to drive to off-campus event/meeting venues as needed

·         Strong written and verbal skills and the ability to draft and edit correspondence

·         Ability to independently prioritize workload effectively to meet deadlines

·         Proficient in Word, Excel, PowerPoint and Outlook

·         Positive communication and interpersonal skills

·         Knowledge of general office procedures.

·         Strong organizational skills with attention to detail

·         Must be able to handle confidential and sensitive materials professionally.

·         Strong personal initiative to identify problems and follow through (especially customer care-related issues)

TRAVEL:

• Up to 30-50%
• Must possess a valid California driver’s license.

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential
• Occasional stooping. Frequent standing. Constant walking, stooping, lifting (up to 35 lbs), sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Occasionally required to work in confined
• The position is on-site unless specific authorization from the manager.

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential
• Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and

SPECIAL REQUIREMENTS:

• Ability to work effectively with a diverse
  • Ability to be flexible with work schedule
  • Ability to work Saturdays
  • Ability to work occasional evenings
  • Ability to travel to different schools and sites in SPA 6 and SPA 8

As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU Covid-19 requirements as described on the CDU Covid-19 webpage.  Please visit the CDU Return to Campus website https://www.cdrewu.edu/covid-policy/ or email the Campus Nursing Office at nurseofficer@cdrewu.edu.

Excellent benefits:  Medical, dental, vision, retirement plan, vacation accrues on first day of employment, wellness programs, 17 paid holidays per year, up to 16 hours of paid time off to participate in community service and much more.   

EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws.

Salary : $22 - $26