Your Opportunity

The Executive Admin will provide administrative support to the officers in Cross Enterprise Services engineering organization, as well as assistance to other team members within the Schwab Technology Services organization, as needed. The role will also provide interview scheduling support for hiring managers. This opportunity requires strong administrative and time management skills as well as proficiencies in planning and scheduling.

*This position is located in our San Francisco, CA office, and will have the flexibility to work a hybrid work schedule.

What you are good at

• Provide administrative support to the Managing Directors in the Cross Enterprise Services organization.
• Facilitate internal and external communication. Produce or edit PowerPoint presentations for the team and get involved in other aspects of the team’s functions such as collecting and tracking documents or cross-checking data against source documents.
• Meeting planning/facilitation for local social events, meetings, and trainings.
• Manage expense reports, travel and procurement of supplies, partner with vendor management for invoice processing and check requests.
• Calendar management, scheduling meetings/calls for internal and external participants. Work with administrative staff to coordinate scheduling for Senior Leaders.
• Manage new employee onboarding process to include coordinating interview schedules, candidate travel, secure seating, procurement of supplies and technology and ensuring the new hires completion of required training and certifications.
• Demonstrate Schwab culture as a representative of the team. Develop and maintain strong working relationships with other employees within the organization.
• Act as a back-up to other administrative staff and assist with special projects, as needed.

What you have

• 10 years of administrative assistant experience, preferably in the financial services industry.
• Bachelor’s degree (preferred), or equivalent experience.
• Strong organizational and administrative skills, as well as a high degree of accuracy and attention to detail.
• The ability to handle sensitive and confidential information with diplomacy and discretion.
• The ability to manage multiple and changing priorities, while maintaining a flexible, positive and professional attitude.
• High level of proficiency in Outlook, PowerPoint, Word and Excel.
• Demonstrated excellent verbal and written communication.
• Strong time management, planning and scheduling skills.
• Proficiency with complex calendar management.
• Ability and comfort with multi-tasking.
• Ability to handle emergency requests with grace and aplomb.

“In addition to the salary range, this role is also eligible for bonus or incentive opportunities.”