International Experiences and Sister School Exchange Coordinator 2025-2026

CHARLOTTE COUNTRY DAY SCHOOL

POSITION TITLE: International Experiences and Sister School Exchange Coordinator

DEPARTMENT: International Studies

REPORTS TO: Director of International Studies

FLSA: Non-Exempt

TERM: 10.5 months

Mission Statement

Through excellence in education, Charlotte Country Day School develops the potential of each student by fostering intellectual curiosity, principled character, ethical leadership, and a responsibility to serve.

School Overview

Charlotte Country Day School (Country Day) is one of the largest independent, co-educational schools in the Charlotte area and one of the 15 largest in the continental United States. Enrollment is very strong, and the school is thriving. Highly regarded for the rigor of its academic program and the breadth of its offerings in the arts, athletics, community service, and leadership, Country Day is noteworthy for a long tradition of positioning itself at the forefront of curricular innovation.

A strong, forward-thinking institution, Country Day offers every child a chance to shine. The school is a diverse, inclusive community with strong academic and co-curricular programs designed for students to learn to think critically, act respectfully, and show sensitivity to the feelings and needs of others. The unique curriculum offered by Country Day prepares and strengthens students for participation in their local and international communities. With its focus on diversity, service, international study, and technology, Country Day has positioned itself as a school of the 21st century.

Country Day is committed to living as an authentic, inclusive community. Our pursuit of this commitment to community recognizes and affirms the richness brought by difference and discovered through commonality.

Position Summary

The International Experiences and Sister School Exchange Coordinator will plan and prepare service learning and sister school exchange visits in Charlotte. They are also responsible for communicating with parents, students, and faculty and community representatives regarding international experiences and study exchange programs and events. This position provides orientation sessions for host families, study exchange visiting students and international students. The position also continually follows the progress of international students throughout the year and assists the Director of International Studies and the International Curriculum and Operations Coordinator.

Sister School Visits

• Plan and prepare sister school exchange visits in Charlotte and Country Day sister schools. Planning for visitors includes:
  • Setting up detailed itineraries and events for international students while they are visiting Country Day
  • Pairing the sister school students
  • Working closely with Directors of Studies, faculty, and Country Day parent volunteers to ensure a profitable and worthwhile exchange
  • Participating in an orientation for parent volunteers
  • Planning the orientation meetings for students and families with Trip Leaders

• Review Sister School agreements yearly and make changes as needed. Submit to Director of International Studies and Assistant Head of School for approval
• Communicate the itineraries to all involved and maintain all communications
• Assist the Director of International Studies in recruiting Country Day students to host and to travel abroad.
• Prepare orientation packets for host families and conduct host family meetings.
• Meet exchange groups at the airport and accompany them back to the airport for their departure.
• Once students arrive, assist the Director of International Studies in implementing the orientation for students and assist the Director of International Studies in being the contact person for students, host families and visiting chaperones while they are visiting Country Day.
• Conduct evaluation sessions for Country Day students and study exchange students once the visit is completed.
• Write thank you notes and/or emails to host families after students leave.
• Other duties as assigned

International Experiences

• Prepare all material for experiences
• Create and update application documents
• Create and update contracts for students
• Create and update Trip Leader applications
• Create budgets for experiences
• Submit all documents to the Director of International studies for review and approval
• Work with International Curriculum and Operation Coordinator to receive, file and approve all documents and payments from students, families and Trip Leaders
• Create itineraries with the support of the Director of International Studies and International Curriculum and Operation Coordinator

Office Assistance

• Assist the Director of International Studies on an “as needed” basis regarding international events on campus and international visitors.
• Assist with general administrative tasks, as needed.

Technical skills

• Comfortable with utilizing and learning new technology in multimedia formats to be used in orientations, promotion and evaluations.

Skills

• Excellent writing and oral communication skills
• Extremely competent at detail work and “follow through” on projects.
• Ability to be flexible in dealing with a variety of cultures and situations
• Pro-active problem solver with optimistic “can-do” attitude
• Positive team player with the Office of International Studies and all divisions
• Enjoy working with students of all ages.
• Available to attend evening meetings and airport arrivals/departures

Minimum Qualifications

• Minimum Bachelor’s Degree in International Studies or similar fields
• 5-7 Years of experience
• Excellent organizational skills
• Demonstrated excellence in customer service
• Knowledge of International Programs and Standards

It is the policy of Charlotte Country Day School not to discriminate against any employee or applicant for employment on the basis of race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other basis protected by applicable law. This policy extends to recruitment, employment, promotion, demotion, transfer, layoff, termination, compensation, training, benefits and all other terms and conditions of employment.