What are the responsibilities and job description for the Child Support Services Filing Clerk *Grant Funded Position position at Cherokee Nation?
Job Summary
Works to facilitate information between internal units, attorneys, and the court. Maintains databases and logs as they pertain to Child Support files. Files Child Support documents with various court systems and works to establish and maintain positive partnerships with court staff and judges in both state and tribal court
Job Duties
Assists in facilitating a positive professional relationship between Office of Child Support Services and Office of Attorney General.
Maintains system of scheduling for attorney staff and appointments.
Receives and reviews Child Support documents to ensure completeness and accuracy prior to filing.
Files all Child Support documents with state and tribal court systems.
Conducts document researches as required and obtains copies from court clerk's office or other sources.
Tracks, monitors, and itemizes court filings and filing expenses.
Attends Child Support Court dockets when necessary and provides technical assistance such as notary services, assisting with taking payments at court, and routing documents for judges signature.
Scans, archives, and maintains child support electronic legal database.
Prepares and maintains a system of logs that track count dockets that facilitates reports of program performance measures.
Assists attorneys with the creation of forms, guides, and/or correspondence.
Assists with research when required.
Prepares and submits reports as required.
Establishes and maintains a professional and courteous working relationship with court clerks and judges.
Assists with ensuring there are proper court docket forms prepared.
Assists with ensuring proper service actions are completed on all filings.
Performs general office duties, answer phones, make copies, and additional duties as assigned. Other duties may be assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
EDUCATIONAL REQUIREMENT
Associate's degree from 2-year college or technical school or two year (60 credit hours) coursework from 4-year college or university. Degree related to position preferred.
Experience Requirement
At least three years experience in a related field is required.
Computer Skills
An individual should have knowledge of Database software, Internet software, Spreadsheet software, and Word Processing software.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating. A driver's license is necessary to be able to drive to various court house locations for filing purposes.
Other Skills And Abilities
Must be able to be covered by insurance or bond that covers any financial losses.
Must possess great customer service skills and exhibit an approachable and positive demeanor while working in a team environment.
Must possess an ability to read court documents and be able to summarize court documents.
Must possess great communication skills working with various court entities and attorneys.
Other Qualifications
Employee must not and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG’s Cumulative Sanction Report, or the GSA’s List of Excluded Providers, or listed on the OIG’s List of Excluded Individuals/Entities (LEIE).
PHYSICAL DEMANDS
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to stand; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occassionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Works to facilitate information between internal units, attorneys, and the court. Maintains databases and logs as they pertain to Child Support files. Files Child Support documents with various court systems and works to establish and maintain positive partnerships with court staff and judges in both state and tribal court
Job Duties
Assists in facilitating a positive professional relationship between Office of Child Support Services and Office of Attorney General.
Maintains system of scheduling for attorney staff and appointments.
Receives and reviews Child Support documents to ensure completeness and accuracy prior to filing.
Files all Child Support documents with state and tribal court systems.
Conducts document researches as required and obtains copies from court clerk's office or other sources.
Tracks, monitors, and itemizes court filings and filing expenses.
Attends Child Support Court dockets when necessary and provides technical assistance such as notary services, assisting with taking payments at court, and routing documents for judges signature.
Scans, archives, and maintains child support electronic legal database.
Prepares and maintains a system of logs that track count dockets that facilitates reports of program performance measures.
Assists attorneys with the creation of forms, guides, and/or correspondence.
Assists with research when required.
Prepares and submits reports as required.
Establishes and maintains a professional and courteous working relationship with court clerks and judges.
Assists with ensuring there are proper court docket forms prepared.
Assists with ensuring proper service actions are completed on all filings.
Performs general office duties, answer phones, make copies, and additional duties as assigned. Other duties may be assigned.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
EDUCATIONAL REQUIREMENT
Associate's degree from 2-year college or technical school or two year (60 credit hours) coursework from 4-year college or university. Degree related to position preferred.
Experience Requirement
At least three years experience in a related field is required.
Computer Skills
An individual should have knowledge of Database software, Internet software, Spreadsheet software, and Word Processing software.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating. A driver's license is necessary to be able to drive to various court house locations for filing purposes.
Other Skills And Abilities
Must be able to be covered by insurance or bond that covers any financial losses.
Must possess great customer service skills and exhibit an approachable and positive demeanor while working in a team environment.
Must possess an ability to read court documents and be able to summarize court documents.
Must possess great communication skills working with various court entities and attorneys.
Other Qualifications
Employee must not and will not be under sanction by the United States Department of Health and Human Services Office of the Inspector General (OIG) or by the General Services Administration (GSA) or listed on the OIG’s Cumulative Sanction Report, or the GSA’s List of Excluded Providers, or listed on the OIG’s List of Excluded Individuals/Entities (LEIE).
PHYSICAL DEMANDS
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to stand; climb or balance, and stoop, kneel, crouch, or crawl. The employee must occassionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
While performing the duties of this Job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
