Job Details
Job Location
Westlake - Amenity - Loxahatchee, FL
Position Type
Full Time
Salary Range
$18.00 - $23.00 Hourly
Job Shift
Flexible
Description
COMPANY OVERVIEW
At Vesta Property Services our philosophy is to provide a hands-on learning environment that utilizes one's professional expertise and knowledge; in turn, you gain the exposure and experiences this industry has to offer!Vesta Property Services provides exceptional property management services to residential associations and developers across the state making us Florida's most trusted community management company. Headquartered in downtown Jacksonville, Vesta has 15 offices and more than 1,000 employees throughout Florida. We are always looking for unique talent and leadership to help us grow within our industry.
SUMMARY
The Administrative Assistant is responsible for Contracting of all entertainment including theatrical performances, dance bands, DJ's, tournaments, and special theme events by researching and scouting events for the purpose of obtaining quality entertainment/events through promotional materials, references, visiting performing arts centers or other venues.
RESPONSIBILITIES AND DUTIES include the following:

• Scheduling of all events by coordinating dates for use of the Activities Center, Nature Center, Theatre, or other locations with management before engaging entertainment. Book events, i.e., wine tastings, non-profit organizations, clubs, organizations
• Negotiate and engage a signed contract for entertainment, theme events and educational symposiums by obtaining all pertinent accounting information (tax numbers, deposits, addresses, contacts telephone number), and requirements.
• Promoting events by obtaining publicity material for monthly newsletters, fliers, and eblasts. Ensure the material is available in a timely manner.
• Responsible for promotional materials (signs, posters, tickets, etc.) for events. All posters are to be screened weekly and updated.
• Coordinating, in advance, all requirements noted in the contract by meeting with management, on-site staff, maintenance or any other person required to make the event productive. Inform the management team of special events schedule, equipment needs, set up and staffing requirements. This information will be updated weekly.
• Attend events through completion for the purpose of introductions and to receive feedback as to the likes or dislikes of the residents. This will help in judging future entertainment and theme events.
• Must be capable of a flexible work schedule, as the position requires attendance at special events, some of which may take place during evenings or weekends.

COMPETENCIES :

• Customer/Client Oriented.
• Ethical Conduct.
• Attention to Detail.
• Organized.
• Leadership.

SUPERVISORY RESPONSIBILITY:
This position has no supervisory responsibilities.
WORK ENVIRONMENT:
This job operates in clubhouse setting. During meetings and events, the Programs Coordinator will work on-site and collaborate with staff, contractors, and event attendees.
PHYSICAL DEMANDS:
Irregular hours in the time leading up to a major event. During events, planners may work very long days, starting early in the morning and working late into the evening. Schedule can fluctuate based on date and time of event.
TRAVEL:
Some travel is expected for this position.
QUALIFICATIONS :

1. High School diploma or GED required.
2. 2 years minimum previous experience in Event Coordination required.
3. Excellent public speaking and people skill required

BENEFITS:
One of the many advantages of working at Vesta Property Services and its family of companies are the great benefits that we offer to you and your eligible dependents. We offer benefits that foster the health and well-being of you and your family such as medical, dental and vision coverage along with programs to enhance your financial security such as disability, life insurance and a 401 (k) retirement plan just to name a few. Vesta benefits are offered to full-time employees (30 hours per week).
AAP/EEO Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DRUG FREE WORKPLACE
In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services employees and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace.
OTHER DUTIES MAY BE ASSIGNED
The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.