Office Administrator

OFFICE ADMINISTRATOR POSITION DESCRIPTION

CHRIST LUTHERAN CHURCH ARCADIA, WISCONSIN

The Office Administrator will be the lead staff person in ensuring quality administrative practices in the church office. The Office Administrator will join the ministry team in fostering congregational growth by implementing the policies and goals of this ministry. This position is a ministry to and with the people of God known as Christ Lutheran Church.

DESCRIPTION OF RESPONSIBILITIES
The Office Administrator duties are as follows:

• Maintain a welcoming atmosphere for members and visitors
• Produce the weekly bulletin for Sunday worship services
• Produce bulletins as needed for special services, funerals, and weddings
• Produce and distribute monthly church newsletter, and Weekly News Notes
• Maintain church records in Power Church and the Parish Registry
• Maintain the master Church schedule, coordinate access to meeting spaces
• Maintain key control
• Compile the Annual Congregational Report
• Enter and deposit the weekly offering
• Maintain prayer list
• Support administratively all other staff members as members
• Produce and mail all correspondence for Pastor
• Produce and mail correspondence for committee members
• Maintain inventory of all equipment in the office
• Maintain appropriate levels of office supplies
• Receive bills and forward to appropriate person for authorization
• Distribute all authorized bills to the treasurer
• General office duties: answering telephone, receiving visitors, ordering office and church supplies, copying, faxing, emailing
• Notify the appropriate person of any equipment malfunction
• Directly responsible for maintaining accurate records for petty cash
• Directly responsible for maintaining files and records of all transactions of the church historical files, employment files, and all other communication will be carefully kept with a master list for referencing all information
• Utilize the volunteer force whenever possible
• Ensure that the office is open every day from 8:00 a.m. to 1:00 p.m. Monday through Friday
• Maintain professionalism in manner, dress and work habits
• Maintain strict code of confidentiality
• Refrain from discussion of any Church business or other employee outside of the workplace
• Taking council Minutes
• Keeping the SOPs updated and on file.

WORK RELATIONSHIPS

• Foster a spirit of joy and loyalty with fellow staff members
• Work cooperatively with the Congregation Council, members, and the volunteers of Christ Lutheran Church
• Is responsible to the Council President, taking direction from the Senior Pastor.

OTHER REQUIREMENTS

• Must have a good sense of good customer service
• Excellent verbal skills
• Must be able to operate common office equipment
• Excellent phone skills

TERMS OF EMPLOYMENT

Expectations: Work a maximum of 20 hours per week. The schedule will be flexible in order to meet the time requirements of this position. Time management skills are very important This is a part-time, non-exempt, at will position.

A. Remuneration: This person will be paid an hourly rate of ______ with employer paying the employer share of payroll taxes as required by law. Employee share of payroll taxes will be withheld from gross pay, as required by law. Payroll is paid once every 2 weeks.

B. Evaluations: The Executive Committee will conduct an annual review.

C. The Executive Committee will be available to support and encourage the Office Administrator throughout the year.

D. PTO(Paid Time Off): This position will earn 0.077 hours of PTO(paid time off) per hour worked, which will be available the next payroll. PTO may be used to cover time off from regular work hours, or for holidays for which the office is closed i.e., New Year’s Day, Easter Monday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day and the Friday after (2 Days), and Christmas Day and the day after (2 Days).

E. Office and equipment: Computer and Internet access provided.

F. We will support the Office Administrator with our love and prayers.

Employee____________________________________________________________________Date:___________

Council President:___________________________________________________________Date___________

Job Type: Part-time

Pay: $17.00 - $22.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Dental insurance
• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $17 - $22