Payroll Clerk

POSITION: PAYROLL CLERK

FLSA DESIGNATION: NON - EXEMPT

POSITION REPORTS TO: PAYROLL MANAGER

PAY RANGE: $27 - $30 PER HOUR

POSITION PURPOSE: We are seeking a hospitality focused and organized individual to join our team as a Payroll Clerk. This individual is responsible for processing payroll for employees while ensuring accuracy, compliance with labor laws, and timely payments. This role requires strong attention to detail, knowledge of payroll systems, and the ability to handle confidential employee data efficiently.

ESSENTIAL FUNCTIONS AND DUTIES:

• Accurately process payroll for hourly and salaried employees within the hospitality industry.
• Ensure correct calculation of wages, overtime, tips, bonuses, and deductions.
• Verify employee work hours, timecards, and attendance records.
• Maintain and update employee payroll records, including new hires, terminations, and pay adjustments.
• Ensure compliance with federal, state, and local payroll regulations, as well as company policies.
• Process payroll taxes, garnishments, and other deductions as required.
• Assist in preparing and distributing W-2s, 1099s, and other tax-related documents.
• Maintain proper payroll documentation for audits and record-keeping.
• Respond to payroll-related inquiries from employees, managers, and Human Resources.
• Address and resolve payroll discrepancies or errors promptly.
• Educate employees on payroll policies, direct deposit, and tax withholding options.

KNOWLEDGE, EXPERIENCE AND SKILLS:

• Use payroll software (e.g., ADP, Paychex, QuickBooks, or other hospitality payroll systems).
• Ensure accurate data entry and maintain confidentiality of payroll records.
• Assist with system upgrades or payroll software transitions as needed.
• Previous experience managing payroll processing for high-volume hospitality payroll, ensuring accurate and timely payment for a large, fluctuating workforce, including seasonal, part-time employees, tipped employees and service charges.
• Knowledge of payroll laws, labor regulations, and compliance requirements.
• Proficiency in payroll software and Microsoft Excel.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to handle sensitive and confidential information.
• Strong communication and problem-solving skills.

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION:

• Flexibility to work evenings, weekends, and holidays as required.
• May require working under tight deadlines, especially during payroll processing periods.
• Capability to lift and carry items up to 25 pounds.

INTENT AND FUNCTION OF JOB DESCRIPTIONS

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.

Cipriani is an equal opportunity employer.