Executive Assistant

A family-run business, we’re driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

Role and Responsibilities

The Executive Assistant will have the unique opportunity to provide high-level administrative support to our President, focusing on using the President’s time strategically, ensuring their productivity and contributing to the overall success of the company.

The Executive Assistant must be creative and enjoy working in a one-on-one relationship within an entrepreneurial environment. The ideal candidate will have the ability to exercise good judgement in a diversity of situations, organizational skills and maintain a realistic balance among multiple priorities.

• Proactively anticipates the needs of the President, providing timely and effective solutions to support their priorities and goals.
• Efficiently manage the President’s calendar, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting requests.
• Manage incoming emails, correspondence and calls ensuring the President is well-informed and prepared for meetings and events.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President
• Prepare meeting agendas, attend meetings, and follow up on action items.
• Manages and assist in special projects and initiatives as assigned by the President.
• Provides additional support to other members of the executive teams as needed.
• Handle sensitive information and maintain strict confidentiality.
• Oversee the office space, ensuring it is well organized and stocked with necessary supplies.

Important Disclaimer Notice:

The described functions are among the essential job functions for this position but are not exhaustive of the essential functions of the job or of the tasks that an Associate may be required to perform. Associates may be assigned additional responsibilities as necessary. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.

Qualifications and Education Requirements

• Bachelor’s degree
• 7 years of related experience working in an executive assistant role supporting C-Level executives.
• Exceptional organized, extraordinary attention to detail, and able to perform multiple tasks concurrently and with professionalism in a fast-paced office environment
• Advanced skills in Microsoft Word, Excel, and Power Point.
• Excellent proven-solving skills
• Fluent in English

Preferred Skills

• Experience in the food industry is a plus
• Spanish (not required but preferred)
• Effective communication and interpersonal abilities
• Ability to travel to various Citarella locations.
• Flexible hours as dictated by the needs of business for projects and meetings.
• Perform duties at the highest level possible consistently.

At Citarella, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Citarella will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.