What are the responsibilities and job description for the Administrative Assistant - Public Safety position at City of Chamblee?
Job Details
Job Location
Public Safety Facility - Chamblee, GA
Position Type
Full-Time
Education Level
High School Diploma
Travel Percentage
Negligible
Job Category
Admin - Clerical
Description
Under administrative direction of the Chief of Police, plans, organizes, oversees and performs professional level work for the Police Department Administration Division.
Essential Functions
Qualifications
Job Location
Public Safety Facility - Chamblee, GA
Position Type
Full-Time
Education Level
High School Diploma
Travel Percentage
Negligible
Job Category
Admin - Clerical
Description
Under administrative direction of the Chief of Police, plans, organizes, oversees and performs professional level work for the Police Department Administration Division.
Essential Functions
- Provides initial contact with the public for callers contacting the police department administrative division over the telephone and occasionally at a public counter; determines the nature of the contact; provides information regarding services, policies and procedures, takes messages, or directs the caller to the proper individual or agency.
- Schedules appointments and meetings for the Chief of Police and other Public Safety Command Staff.
- Provides support to police department's records staff as needed.
- Prepares correspondence, forms, purchase orders, labels and specialized documents from drafts, notes, previous documents, or brief instructions.
- Proofreads and checks materials for accuracy, completeness, compliance with departmental and City policies and correct English usage, including grammar, spelling, and punctuation.
- Establishes and maintains office files; research and compiles information from such files and purges or transfers files as required.
- Maintains and safeguards files in accordance with law and Departmental policies and procedures.
- Processes incoming and outgoing mail.
- Processes purchase requisitions and orders as needed.
- Orders and maintains an inventory of office supplies for the police department.
- Operates a variety of standard office equipment, including a computer, copier, facsimile equipment, a centralized telephone system and a two-way radio.
- Attends police department staff meetings as directed for maintaining a record through minutes of discussions and directions.
- Prepares and schedules travel arrangements for police department personnel for training, conferences, etc.
- Uses a variety of computer software programs such as Microsoft Word, Excel, Outlook
- Other duties as assigned.
- None
Qualifications
- High school diploma or equivalent required; Associate degree in business studies or related field preferred
- Treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others
- Writes and speaks effectively, using conventions proper to the situation; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinions.
- Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules tasks effectively
- Ability to exercise good judgment by making sound and well-informed decisions; perceives the impact and implications of decisions; makes effective and timely decisions, even when data are limited, or solutions produce unpleasant consequences.
- Ability to develop and maintain partnerships with others, both inside and outside the organization, who can provide information, resources, and advice. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect.
Administrative Assistant III
Clayton County Public Schools -
Jonesboro, GA
Administrative Assistant II
Clayton County Public Schools -
Jonesboro, GA
Administrative Assistant and Receptionist
Edwards Administrative and Bookkeeping Services,... -
Austell, GA
