What are the responsibilities and job description for the Benefits Program Aide I-Part Time position at City of Chesapeake?
Position Information
Working Title of Vacant Position
Benefits Program Aide I-Part Time
Job Type
Part Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN SVCS
Division
HS-SS ELIGIBILITY SVCS
Requisition Number
2025078
Number of hours worked per week
25
Work Schedule
25 hours per week
Monday – Friday 8 am – 5 pm; Employees may be expected to work hours in excess of their normally scheduled hours in response to short-terms department needs and/or City-wide emergencies.
Monday – Friday 8 am – 5 pm; Employees may be expected to work hours in excess of their normally scheduled hours in response to short-terms department needs and/or City-wide emergencies.
Work Site Location
100 Outlaw Street, Chesapeake, VA 23320
Position Driving Requirement
N - Never
Pay Grade
110
Pay Basis
Weekly
Advertised Salary
$17.31/hourly
Job Description
The purpose of this position is to perform clerical work involving the determination and re-determination of individuals and families applying for financial, medical, or nutritional assistance under government programs. The position is responsible for applicant screening, record maintenance, routine clerical tasks, and reporting. The position works according to some procedures; decides how and when to do things under general supervision
TYPICAL TASKS
Assist applicants with completion of required forms providing information to determine eligibility for programs and services. Screens applicants, verifying submitted data; prepares eligible cases for transfer. Makes adjustments to client records, monitors payments, reviews contracts and payment histories. Screens telephone calls relating to public assistance and service programs; provides routine information. Runs browsers on a regular basis; purges and thins cases; logs and transfers cases to ongoing worker units or closed files. Provides transportation for clients requiring medical verification, and/or for older adults for medical appointments, banking, and shopping; assists clients in scheduling appointments to coincide with transportation schedule. Sets up paperwork required for daycare; communicates with Housing Authority on clients requiring housing assistance. Prints green cards and prepares food baskets. Coordinates appeals and fair hearings; retrieves, sends out, and maintains requests from Quality Control. Maintains client records and prepares routine monthly reports for cases of responsibility. Performs routine office tasks such as typing correspondence, data entry, processing mail, filing, faxing, telephoning, and photocopying. Attends staff meetings and training classes. Performs other related duties as assigned.
TYPICAL TASKS
Assist applicants with completion of required forms providing information to determine eligibility for programs and services. Screens applicants, verifying submitted data; prepares eligible cases for transfer. Makes adjustments to client records, monitors payments, reviews contracts and payment histories. Screens telephone calls relating to public assistance and service programs; provides routine information. Runs browsers on a regular basis; purges and thins cases; logs and transfers cases to ongoing worker units or closed files. Provides transportation for clients requiring medical verification, and/or for older adults for medical appointments, banking, and shopping; assists clients in scheduling appointments to coincide with transportation schedule. Sets up paperwork required for daycare; communicates with Housing Authority on clients requiring housing assistance. Prints green cards and prepares food baskets. Coordinates appeals and fair hearings; retrieves, sends out, and maintains requests from Quality Control. Maintains client records and prepares routine monthly reports for cases of responsibility. Performs routine office tasks such as typing correspondence, data entry, processing mail, filing, faxing, telephoning, and photocopying. Attends staff meetings and training classes. Performs other related duties as assigned.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this position requires a minimum of one month of related, full-time equivalent experience.
SPECIAL REQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-terms department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/education standards, this position requires a minimum of one month of related, full-time equivalent experience.
SPECIAL REQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-terms department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
- Track due dates and completion of mandated VDSS training sessions. POC for VDSS identified training cohorts (certified training).
- Create Excel sheets & surveys.
- Update the Benefits Breakout.
- Upload SOPs and maintain data outcomes, training material in system and keep current.
- Reserve rooms for meetings and training sessions.
- Complete forms for special orders.
- Obtain signatures on documents when needed.
- Track resource fairs, symposiums, etc., and the individuals representing the agency at events.
- Track the Benefits representative to be present at the Resource Center monthly.
- Track Audits, CPS Appeals, onboarding/refresher trainings, budget line
- Create and send correspondence to internal and external customers
- Take meeting minutes.
Posting Detail Information
Job Open Date
02/07/2025
Job Close Date
02/16/2025
Open Continuous
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Frequently- From 1/3 to 2/3 of the time.
Lifting Amount
Exerting up to 10 lbs
Carrying
Frequently- From 1/3 to 2/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Frequently- From 1/3 to 2/3 of the time.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Occasionally- Up to 1/3 of the time.
Handling
Occasionally- Up to 1/3 of the time.
Fine Dexterity
Frequently- From 1/3 to 2/3 of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Rarely- Less than 1 hour per week.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Frequently- From 1/3 to 2/3 of the time.
Climbing
Occasionally- Up to 1/3 of the time.
Balancing
Rarely- Less than 1 hour per week.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Continuously- 2/3 or more of the time.
Machines, Tools, Equipment and Work Aids Used
Computer, copier, fax, telephone, scanner, adding machine, calculator, printer, car, and related equipment.
Protective Equipment Required
N/A
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
S = Seasonally
Fire Hazards
S = Seasonally
Explosives
S = Seasonally
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
S = Seasonally
Other
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
D = Daily
Extreme Temperatures
D = Daily
Noise and Vibration
D = Daily
Fumes and Odors
D = Daily
Wetness/Humidity
D = Daily
Darkness or Poor Lighting
D = Daily
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
No
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
2
Maximum Requests
4
Salary : $17
