DEPUTY CITY CLERK

Under general supervision, provides advanced journey level clerical and technical duties in support of City Clerk office including serving as Deputy City Clerk for the City of Commerce and performing all assigned duties according to state law; assists with managing the official records of the City, maintaining the required historical municipal data, and the conduct of municipal elections.The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Performs a variety of administrative and technical support activities for the City Clerk to ensure efficient and effective operations and positive customer relations; acts as City Clerk, and assumes operational functions of the Office in the absence of the City Clerk.
• Composes letters, memoranda, and reports; proofreads reports, forms, and other information for accuracy, grammar, punctuation, and procedural accuracy.
• Provides prompt, courteous and accurate customer services to the public, in order to maintain positive customer service relations; responds to Public Records Act requests and other requests for information, and resolves them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; assists with the planning and coordination of City elections; prepares candidate packets; meets with candidates during filing period; and responds to questions regarding campaign reporting requirements.
• Assists with City Council and Successor Agency meetings; provides administrative support for other boards and commissions as assigned including review of information packet compilation, preparing and distributing agenda packets; and conducts technical preparation, recordation and transcription of proceedings of official meetings and public hearings.
• Maintains special files and records of Council proceeding and actions, and other records as assigned, including City vehicle registrations, expenditures, warrants and purchasing; updates and publishes municipal codes and ordinances.
• Prepares, processes, distributes, and posts public notices, bulletins, and contracts following applicable procedures; assists with the publication of agendas, ordinances and resolutions; receives, processes and responds to legal and technical documents and requests for information.
• Assists in establishing record keeping systems including files and other storage or retrieval system; ensures the absolute confidentiality of all records and information.
• May supervise lower level support staff.
• Performs related duties as assigned.

Education and Experience:
High school diploma or equivalent GED.
AND
Four (4) years of progressively responsible clerical experience. Experience in the municipal or county government, preferably in California, is highly desirable.Required Licenses or Certifications:
Must possess a valid California driver's license and safe driving record.
Notary Public certification is required within six (6) months of hire.

Salary : $77,691 - $94,434