Department Secretary - Building

• Prepare correspondence, forms, reports, records, and other materials from copy, rough draft, and/or recorded dictation utilizing computer software such as word processing, spreadsheet, and data base, checking against a variety of records and resources including City ordinances, policies, and regulations to secure complete and accurate information.
• Maintain departmental files, materials, and information.
• Compose letters, memos, and other written communication on routine matters.
• Coordinate multiple projects and complete projects accurately and within expected deadlines.
• Perform routine duties related to departmental operations including data research, report writing, editing, proofreading and corrects writing materials to ensure correct format, spelling, punctuation, and grammar.
• Make conference reservations, travel arrangements, and appointments for the Building Department and others as assigned.
• Order and distribute office supplies.
• Prepare for meetings by providing conference rooms with coffee, water, and other refreshments as needed.
• Prepare, assemble, copy, and deliver Committee agendas and packets, as well as take minutes of the Committee meeting, as needed.
• Perform other duties as may be prescribed by Building Official.

• Minimum of 18 years of age.
• Graduation from high school or equivalent.
• Experience in clerical/secretarial work.
• Experience in Windows applications including knowledge of word processing and electronic spreadsheets, specifically Microsoft Office products.

• Combination of education, training or experience which would qualify for the position as determined by the City Administrator and Building Official.

• General principles, practices, procedures involved in the successful operations of a modern administrative office or department.
• Clerical methods and techniques, especially those required to meet work tasks within municipal government.
• Business, English, spelling, composition, punctuation, and arithmetic, as well as accuracy in proofreading.
• Word processing software and the use of electronic spreadsheet applications.

• Organizational skills in managing multiple projects under strict deadlines.
• Be able to type a minimum of 40 wpm.

• Express thoughts and complete written communication and projects.
• Prepare effective letters, memos, and other correspondence.
• Perform duties independently or with minimal supervision.
• Work on a variety of tasks concurrently.
• Understand and follow complex oral and written instructions.
• Express thoughts through written and oral communications.
• Make work decisions in accordance with laws, rules, regulations and policies.
• Establish and maintain effective working relationships with coworkers, supervisors, other agencies and general public.
• Understand and follow verbal and written instructions with limited supervision.
• Self-start and self motivate to work in a multi-disciplinary office setting with limited supervision.
• Must have ability to work both independently and in a team format.

Salary : $36,580 - $53,041