What are the responsibilities and job description for the Assistant Finance Director position at City of Princeton?
JOB
Under limited direction from the Finance Director, the Assistant Finance Director assists the Finance Director in various areas of the City’s financial operations including budget, purchasing, debt management, treasury including cash and investment program management, grant and purchasing procurements, compliance, and utility billing functions for the City. This position ensures compliance with accounting standards and regulations and provides strategic financial guidance to support organizational goals.
EXAMPLE OF DUTIES
Review financial data to monitor operating activity to recommend and help put in place efficiency and effectiveness. Assist in the preparation and analysis of financial reports, including balance sheets, income statements, cash flow statements, and budget variance analyses. Ensure accuracy, completeness, and timeliness of financial reporting processes.Collaborate with the Finance Director in developing annual budgets, forecasting financial performance, and monitoring budgetary compliance. Analyze budget variances and provide recommendations for cost-saving measures and revenue enhancement opportunities.Report (C.A.F.R.). Books year-end adjusting journal entries and reconciles the general ledger to the CAFR.Conduct financial analysis to evaluate the organization's financial performance, identify trends, and assess financial risks and opportunities. Provide insights and recommendations to support strategic decision-making and resource allocation.Supervises, coordinates, and organizes various procurement and contract administration activities for the City of Princeton. Monitors professional standards develops policies, coordinates activities, and oversees all work assigned to the Purchasing Division.Assist in establishing and maintaining internal control procedures to safeguard assets, ensure the accuracy of financial records, and mitigate financial risks. Research and troubleshoot system-related problems dealing with daily, monthly, and annual processes and reports.Monitor compliance with internal control policies and procedures and recommend enhancements as needed.Coordinate internal and external audit activities, including the preparation of audit schedules, responses to audit inquiries, and implementation of audit recommendations. Ensure compliance with audit requirements and deadlines.Oversee grant management activities, including grant budgeting, reporting, compliance monitoring, and reimbursement requests. Ensure compliance with grant requirements and regulations and maintain accurate grant records.Assist in developing and implementing financial policies, procedures, and guidelines to improve financial transparency, efficiency, and accountability. Provide supervision, guidance, and mentorship to finance department staff. Conduct performance evaluations and provide feedback to staff as needed.Coordinates meetings with City department and division managers to coordinate handling accounting procedures,Participate in strategic planning initiatives and provide financial expertise and analysis to support organizational goals and objectives. Assist in the development of long-term financial strategies and initiatives.Perform other duties as assigned.Attendance; regular and timely attendance during assigned work hours. After-hours and weekend work are required as necessary.Deadlines; ability to set and meet appropriate deadlines. Timely follow-up and follow-through with staff and others. Effectively multi-task and work under time pressure and deadlines.Communications & Record Keeping; ability to read, comprehend, and effectively communicate in English, both verbally and in writing. Communicate effectively and professionally with staff, volunteers, council, and others. Ability to maintain and retain all records and follow the City’s record retention policy.Customer Service; must be professional, respectful, helpful, and polite to staff, volunteers, council members, and others at all times. All work must be performed in a timely and satisfactory manner.Policies & Procedures; Performs duties in accordance with City policies, procedures, and standards, and comply with local, state, and federal law.Safety; follow safety policies and rules.Stay Current; keep up with trends and changes.Confidential Information; safeguard confidential information and disclose only to those in “need to know”.Teamwork; work effectively with others as part of a team to ensure efficient operations and enhanced productivity.This position description intends to provide a representative summary of the major duties and responsibilities performed by the incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed.
SUPPLEMENTAL INFORMATION
ADA COMPLIANCEPhysical Ability: Task involves the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Ability to drive to and from meetings and events. Sensory Requirements: some tasks require the ability to perceive and discriminate colors or shades of colors. Some tasks require the ability to perceive and discriminate sounds. Some tasks require the ability to perceive and discriminate odors. Some tasks require visual perception and discrimination. Some tasks require oral communication ability. Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, and electric currents.
Under limited direction from the Finance Director, the Assistant Finance Director assists the Finance Director in various areas of the City’s financial operations including budget, purchasing, debt management, treasury including cash and investment program management, grant and purchasing procurements, compliance, and utility billing functions for the City. This position ensures compliance with accounting standards and regulations and provides strategic financial guidance to support organizational goals.
EXAMPLE OF DUTIES
Review financial data to monitor operating activity to recommend and help put in place efficiency and effectiveness. Assist in the preparation and analysis of financial reports, including balance sheets, income statements, cash flow statements, and budget variance analyses. Ensure accuracy, completeness, and timeliness of financial reporting processes.Collaborate with the Finance Director in developing annual budgets, forecasting financial performance, and monitoring budgetary compliance. Analyze budget variances and provide recommendations for cost-saving measures and revenue enhancement opportunities.Report (C.A.F.R.). Books year-end adjusting journal entries and reconciles the general ledger to the CAFR.Conduct financial analysis to evaluate the organization's financial performance, identify trends, and assess financial risks and opportunities. Provide insights and recommendations to support strategic decision-making and resource allocation.Supervises, coordinates, and organizes various procurement and contract administration activities for the City of Princeton. Monitors professional standards develops policies, coordinates activities, and oversees all work assigned to the Purchasing Division.Assist in establishing and maintaining internal control procedures to safeguard assets, ensure the accuracy of financial records, and mitigate financial risks. Research and troubleshoot system-related problems dealing with daily, monthly, and annual processes and reports.Monitor compliance with internal control policies and procedures and recommend enhancements as needed.Coordinate internal and external audit activities, including the preparation of audit schedules, responses to audit inquiries, and implementation of audit recommendations. Ensure compliance with audit requirements and deadlines.Oversee grant management activities, including grant budgeting, reporting, compliance monitoring, and reimbursement requests. Ensure compliance with grant requirements and regulations and maintain accurate grant records.Assist in developing and implementing financial policies, procedures, and guidelines to improve financial transparency, efficiency, and accountability. Provide supervision, guidance, and mentorship to finance department staff. Conduct performance evaluations and provide feedback to staff as needed.Coordinates meetings with City department and division managers to coordinate handling accounting procedures,Participate in strategic planning initiatives and provide financial expertise and analysis to support organizational goals and objectives. Assist in the development of long-term financial strategies and initiatives.Perform other duties as assigned.Attendance; regular and timely attendance during assigned work hours. After-hours and weekend work are required as necessary.Deadlines; ability to set and meet appropriate deadlines. Timely follow-up and follow-through with staff and others. Effectively multi-task and work under time pressure and deadlines.Communications & Record Keeping; ability to read, comprehend, and effectively communicate in English, both verbally and in writing. Communicate effectively and professionally with staff, volunteers, council, and others. Ability to maintain and retain all records and follow the City’s record retention policy.Customer Service; must be professional, respectful, helpful, and polite to staff, volunteers, council members, and others at all times. All work must be performed in a timely and satisfactory manner.Policies & Procedures; Performs duties in accordance with City policies, procedures, and standards, and comply with local, state, and federal law.Safety; follow safety policies and rules.Stay Current; keep up with trends and changes.Confidential Information; safeguard confidential information and disclose only to those in “need to know”.Teamwork; work effectively with others as part of a team to ensure efficient operations and enhanced productivity.This position description intends to provide a representative summary of the major duties and responsibilities performed by the incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed.
SUPPLEMENTAL INFORMATION
ADA COMPLIANCEPhysical Ability: Task involves the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Ability to drive to and from meetings and events. Sensory Requirements: some tasks require the ability to perceive and discriminate colors or shades of colors. Some tasks require the ability to perceive and discriminate sounds. Some tasks require the ability to perceive and discriminate odors. Some tasks require visual perception and discrimination. Some tasks require oral communication ability. Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, and electric currents.
