What are the responsibilities and job description for the Deputy Clerk II position at City of Roanoke, VA?
Description
The City of Roanoke is seeking a Deputy Court Clerk II to perform clerical work in the Office of the Clerk of Circuit Court. Job responsibilities include but are not limited to issuing marriage licenses, subpoenas, and notary public applications; administering oaths; and processing civil suits. The successful candidate will input all data relating to documents filed in case files into automated indexing system; record land records, assumed names certificates and military discharge paperwork; prepare a variety of simple and routine reports; and scan and index deeds, wills, and other documents. They will also attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies. They will be responsible for maintaining records retention schedules and serve as back up to Bookkeeping. This position requires a high school diploma or general education degree (GED); three or more years related experience, preferably in the legal field, two of which are at the level of Deputy Court Clerk I; or equivalent combination of education and experience. Associates degree preferred.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is a non-exempt position.
Examples of Duties
Summary
Performs clerical work in the Office of the Clerk of Circuit Court.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
Issues marriage licenses, subpoenas, and notary public applications
Administers oaths
Processes civil suits
Inputs case file data into automated indexing and retrieval system
Records land records, assumed names certificates and military discharge papers
Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
Generates various reports
Indexes and scans documents
Purchase office supplies
Maintain records retention schedules
Serves as backup bookkeeper
Records and releases civil and criminal judgments
Types orders
Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
Collects fines
Types abstracts of convictions for the Division of Motor Vehicles.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
Typical Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High school diploma or general education degree (GED); three or more years experience, preferably in the legal field, two of which are at the level of Deputy Clerk I; or equivalent combination of education and experience. Associates degree preferred.
Supplemental Information
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
The City of Roanoke is seeking a Deputy Court Clerk II to perform clerical work in the Office of the Clerk of Circuit Court. Job responsibilities include but are not limited to issuing marriage licenses, subpoenas, and notary public applications; administering oaths; and processing civil suits. The successful candidate will input all data relating to documents filed in case files into automated indexing system; record land records, assumed names certificates and military discharge paperwork; prepare a variety of simple and routine reports; and scan and index deeds, wills, and other documents. They will also attend court sessions; swear witnesses in; tag exhibits; record and transcribe proceedings; type abstracts of convictions for the Division of Motor Vehicles; and purchase office supplies. They will be responsible for maintaining records retention schedules and serve as back up to Bookkeeping. This position requires a high school diploma or general education degree (GED); three or more years related experience, preferably in the legal field, two of which are at the level of Deputy Court Clerk I; or equivalent combination of education and experience. Associates degree preferred.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.
To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
This is a non-exempt position.
Examples of Duties
Summary
Performs clerical work in the Office of the Clerk of Circuit Court.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Assists the public, legal professionals and other government agencies with their requests and questions both in person and by phone
Issues marriage licenses, subpoenas, and notary public applications
Administers oaths
Processes civil suits
Inputs case file data into automated indexing and retrieval system
Records land records, assumed names certificates and military discharge papers
Provides copies of divorce decrees, wills, land records, marriages, court orders upon request
Probates wills, indexes settlement of accounts, debts and demands, tax certificates and estate inventories
Generates various reports
Indexes and scans documents
Purchase office supplies
Maintain records retention schedules
Serves as backup bookkeeper
Records and releases civil and criminal judgments
Types orders
Attends court sessions, swears witnesses, tags exhibits and records and transcribes proceedings
Collects fines
Types abstracts of convictions for the Division of Motor Vehicles.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
Typical Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And/or EXPERIENCE
High school diploma or general education degree (GED); three or more years experience, preferably in the legal field, two of which are at the level of Deputy Clerk I; or equivalent combination of education and experience. Associates degree preferred.
Supplemental Information
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports. Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.
