Project Manager I/II

The City of San Mateo Public Works Department is looking for two  Project Managers I / II

Why Join our Department?

The Public Works Department is comprised of Regulatory Compliance, Engineering, Field Maintenance, Facilities / Fleet, Wastewater Treatment, and Asset Management Divisions. Each division is led by one of two Deputy Directors, who report to the Director of Public Works.  The department is responsible for the City’s major capital projects and infrastructure including streets, street lights, traffic signals, publicly owned facilities, sewer and storm conveyance systems, wastewater treatment plant, pump stations, a major lagoon, dams, and levees; as well as solid waste and environmental programs.

The Department is currently recruiting for two Project Managers – one position will support Facilities / Building Maintenance and one position will support the City’s Clean Water Program and Wastewater Treatment Plant (WWTP).

Look to some of the reasons why the City of San Mateo is a great place to work, https : / / www.youtube.com / watch?v=_GTIzeSpc_g

What You’ll Do

The Project Manager I / II plans, coordinates, and directs the implementation of capital improvement, building maintenance and related projects. This includes, in consultation with assigned technical support staff, the creation of objectives, priorities, budgets, and schedules and the retention of appropriate consultant assistance to achieve high quality capital, building maintenance or information technology projects in a timely, efficient, and cost-effective manner. Acts as Project Manager for building construction, renovation, or information technology projects.  When assigned to the Clean Water Program, : plans, organizes, and reviews the design and construction of the Public Works Wastewater Treatment Plant, sewage conveyance systems and related projects; and act as project manager in assigned capital improvement, maintenance or renovation projects. Also provides wastewater treatment operations and maintenance support.

Project Manager I is the entry level in the project management series.  Incumbents are responsible for one or more small projects in terms of dollar amount and / or technical complexity, or aspects of larger projects while learning the full scope of project management tasks.  The scope and / or diversity of project objectives and the project budget are less than that assigned to the Project Manager II or Senior Project Manager level. This class is alternately staffed with Project Manager II, and incumbents may advance to the higher level after gaining experience and demonstrated proficiency, which meet the qualifications of the higher-level class.

Project Manager II is the journey level in the project management series.  Incumbents are fully responsible for average size projects and are expected to be knowledgeable about the normal scope of project management tasks. This class is distinguished from the Senior Project Manager in that the latter is responsible for the largest and most complex capital projects and is expected to be familiar with the most complex project management tasks.

Depending on the assignment, some duties may include, but are not limited to, the following :

• Develop, plan and coordinate the planning, feasibility, architectural and engineering activities related to capital improvement, renovation projects, or information technology projects.
• Prepare and administer agreements for professional services related to capital or information technology projects, coordinating and directing all activities between the City and outside consulting firms.
• Prepare cost estimates, project schedules, and feasibility reports for new or modified structures, or new or modified software applications systems.
• Maintain accurate and current project budgets and manage cost and quality controls. Develop, implement and monitor budgets for assigned areas.
• Utilize critical path or other methods to plan and evaluate progress on project tasks.
• Solicit and review bids and recommend contract awards. Monitor contractor performance, review and process submittals and change orders, retain construction management and inspection assistance as needed, and carry out related activities associated with project construction or system implementation / upgrade.
• Oversee the design and construction / implementation of projects, and function as project manager.
• Prepare and review project drawings; conduct pre-construction meetings and on-site inspections.
• Maintain needed records on assigned projects. Prepare and present comprehensive administrative, fiscal, statistical and technical studies, reports, evaluations, specifications and correspondence as required.
• Design and maintain spreadsheets and databases as needed on mainframe and personal computers.
• Coordinate programming, design, review, and construction / implementation activities with affected City departments and outside agencies. Assist in preparing needed agreements with other entities.
• Ensure that projects meet all applicable codes and standards.
• Prepare staff reports and presentations for the City Council, City commissions, boards, and committees, and for neighborhood meetings on capital improvement projects.
• Coordinate and schedule staff training and manage associate training documents and records.
• Utilize and manage the computerized maintenance management system for efficient and effective work flow processes.
• Maintain a comprehensive, current knowledge of applicable laws / regulations; maintain an awareness of new processes, methods, trends, and advances in the profession; read professional literature; maintain professional affiliations; attend workshops and training sessions as appropriate.

The Project Manager I / II receives general direction from a Department Head, Division Manager, Capital Projects Manager, Senior Project Manager, or Sr. Systems Analyst and may exercise technical or functional supervision over less experienced project managers, technical staff or administrative staff.

For a complete list of duties, reference our job specifications at https : / / www.cityofsanmateo.org / DocumentCenter / Index / 86

What We Offer

Are You Ready?  Apply.

Submit an online application, résumé, and supplemental questionnaire at www.calopps.org or to the Human Resources Department, City of San Mateo, 330 W. 20 th Avenue, San Mateo, CA 94403, (650) 522-7260.

Application Deadline

Recruitment will close by January 31, 2025 @ 5 : 00 p.m.

Interview Process

All applications, résumés ( required ) and responses to supplemental questions received will be reviewed for minimum qualifications.  A fully completed application is required; a résumé does not replace the information required on the employment application, including work history .  Applications with "see résumé" as a substitution for the work experience description, those with none or unclear current / past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed.  A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, training and experience application review, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral panel interview is tentatively scheduled for February 24, 2025.

An employment list will be established from those who pass the examination process.  Current and future vacancies may be filled from this list.  The list will remain in effect for at least six months with the possibility of an extension for an additional six months.  Once placed on an employment list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.

Date Posted – January 13, 2025

Note : The City of San Mateo reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. ALL RESPONSES WILL BE CONDUCTED VIA THE EMAIL ADDRESS PROVIDED IN YOUR ONLINE APPLICATION. Therefore, it is imperative that you provide an email address to which you have access, and it is recommended that you frequently check your email for notices from : sanmateo@CalOpps.org

Fine Print

Prior to hire, candidates will be required to successfully complete a pre-employment process, including a driving record review, reference check, and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) background checks. A conviction history will not necessarily disqualify an applicant from appointment.

The policy of the City of San Mateo is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, age, religion, ancestry, physical or mental disability, sexual preference, marital status, or national origin. It is the intent and desire of the City of San Mateo that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment.

In compliance with the Americans with Disabilities Act, applicants requiring accommodations for any part of the testing or recruitment process must notify lcoles@cityofsanmateo.org or (650) 522-7264 seven (7) days in advance of the deadline for the part of the process requiring accommodations. Do not upload any documents related to your request for accommodation in CalOpps. The City of San Mateo complies with employment provisions of the Americans with Disabilities Act.

Who You Are

What You Bring

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :

Experience :

Project Manager I

Project Manager II

Training (both levels) :

Licenses :

Bonus Points (highly desirable)

Salary : $9,375 - $11,183