Accounting Technician - Part-time

The Accounting Technician - Part-time position is a technical accounting and clerical position responsible for administering a variety of accounting activities and functions within the Finance Department.

Job duties and expectations allow for onsite and remote work. Employees in this classification are scheduled onsite 50% weekly, based on the City’s needs and as determined by the Department Director. The position requires an initial 100% onsite onboarding period. Hybrid roles can be onsite more than the set minimum based on employee preference. Based on operational needs, schedules may be flexible with approval of the Accounting Division Manager and Technical Accounting Services Supervisor.

This is a part-time, (20 hours per week) benefited position, The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage.

This advertisement is posted as “continuous." Applications will be reviewed weekly and selections may be made at any time. Applicants submitting after an offer is made will be notified. Don’t delay, apply today!

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service – People – Integrity – Respect – Innovation – Teamwork).

This position supports the goals of the Finance Department, which provides quality financial services and expertise necessary to support a financially sustainable City Government.

Every employee is accountable to:

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city and the community; conduct self in a professional manner
• Demonstrate integrity and builds trust through credibility, reliability, commitment, loyalty and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support/promote change; demonstrate flexibility and takes calculated risks when appropriate
• Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences

GENERAL COMPETENCIES
Citywide - Every employee in this position is accountable to:

• Establish effective interpersonal relationships through honest, open communication and follow-through on commitments
• Recognize personal strengths and weaknesses and target areas for personal self-development
• Demonstrate initiative in performing job tasks
• Exhibit problem-solving skills leading to sound judgment and quality decisions
• Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently
• Communicate effectively with individuals and groups using clear and concise verbal and written communications
• Demonstrate accountability for work and take ownership in job performance
• Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product

Job Specific – Every employee in this position must be able to:

• Demonstrate knowledge and application of basic bookkeeping and office procedures
• Make complex and varied arithmetic computations and tabulations rapidly and accurately
• Understand and carryout complex oral and written instructions
• Complete numerous tasks by deadlines
• Express ideas clearly, using both verbal and written communication skills
• Demonstrate working knowledge of Microsoft Office software, especially Excel
• Demonstrate working knowledge of automated accounting systems
• Demonstrate the ability to work without direct supervision

Essential Job Functions, Duties, Responsibilities and Tasks
1.   Maintaining financial records and processing transactions:

• Perform accounting functions, as assigned, which may include, but is not limited to accounts receivable, accounts payable, payroll, and capital assets database and purchasing card administration
• Generate, process, record, maintain, and research financial transactions and records
• Enter data into financial and other electronic systems
• Perform electronic filing and maintain electronic file repositories

2.   Preparing and monitoring financial reports and ensuring compliance:

• Complete reconciliations to ensure the integrity of systems, accounts, and balances
• Assist with regulatory filings and reporting as required by the IRS and other agencies
• Assist with the preparation of various memos, reports, notices and surveys
• Utilize various software applications to perform assignments i.e., spreadsheet, word processor, and data base technologies

3.   Providing excellent internal and external customer service and training:

• Provide customer service in person, by phone, via e-mail, virtual and other effective communication channels
• Support administration of accounting cycles, financial audits, and budget development
• Provide end-user training
• Process mail

4.   Maintaining regular and punctual attendance
Other Duties and Responsibilities
Incumbent is accountable for all duties of this job and other projects and responsibilities may be added at the City’s discretion.Education, Experience, Skills, Formal Training, Licenses and Certifications
Required:

• Graduation from high school or GED
• Post-secondary course work in concepts and fundamentals of accounting
• Previous technical accounting and clerical experience

Preferred:

• Associate Degree with concentration in concepts and fundamentals of accounting
• Working knowledge of JD Edwards Enterprise One software

Any equivalent combination of education, training and experience, which would provide the required knowledge and skills, may be considered.
Physical Requirements
Work is sedentary in nature and requires sufficient physical stamina and strength for:

• Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing sometimes for extended periods
• Frequent squatting, reaching above shoulder and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing and reaching below shoulder to store documents, material and supplies
• Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment
• Frequent lifting, carrying, push/pulling of up to ten (10) pounds to move material and supplies; occasional lifting, pushing/pulling of up to 25 pounds with dollies and carts

WORKING CONDITIONS
Work is constantly performed indoors. This is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies.
Required Materials and Equipment
Must be able to operate a keyboard, computer terminal, printers, telephone, scanner, ten-key adding machine and other standard office equipment.

PRE-EMPLOYMENT REQUIREMENTS

• Background checks will include employment references and criminal history and when applicable, credit check, driver’s license record, education verification
• Pre-employment drug screen
• Must be legally entitled to work in the United States

Salary : $28 - $36