Administrative and Contracts Coordinator

Job Description

Job Description

We are looking for an Administrative & Contracts Coordinator to support our growing team. If you’re highly organized, detail-oriented, and thrive in a fast-paced environment, we’d love to hear from you!

What You’ll Do

As an Administrative & Contracts Coordinator, you will play a key role in contract administration, compliance, and operational support to ensure smooth project execution.

Essential Duties and Responsibilities

Projects & Contracts Administration

• Complete and manage Global Import Templates for project tracking.
• Assign and maintain Sage cost codes for project financial tracking.
• Process Sage change orders, ensuring accurate documentation and approval tracking.
• Manage T-Sheets administration (cost codes, classes, projects).
• Draft and format contracts, ensuring consistency and compliance.
• Coordinate with legal counsel on contract negotiations and reviews.
• Prepare and distribute Preliminary Lien Notices and Final Lien Waivers as required.

Insurance & Compliance

Safety & Compliance Administration

Administrative & Executive Support

Skills and Experience

Who We Are

At Clear Construction, our mission is simple : Be Better. We achieve this through being a vertically integrated company that values attention to detail and sophistication unmatched by competitors. With strategic operational systems in place, our approach sets us apart : it’s the invaluable difference that comes with thoughtful, personalized collaboration. We are a team of hardworking and communicative professionals who take pride in understanding our clients’ desires and making them a reality – trust is just one of the things we build well.

Core Values

Must be able to exhibit and continuously demonstrate our Company's core values in any situation.

Benefits

Physical Job Description

The typical working conditions, equipment used, and essential physical tasks described here represent those that an employee must meet to perform this job's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical Working Conditions

Work is performed in a typical office environment. While performing the duties of this job, the employee is frequently required to walk, stand, sit, bend, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb, balance, stoop, kneel, crouch, crawl, drive, talk and hear. The employee must regularly lift and / or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

Statement of Employer's Rights

This job description does not list all of the duties of this position. You may be asked by management to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

Clear Construction has the right to revise this job description at any time. This job description is not a contract for employment, and either you or the Company may terminate employment at any time, for any reason.