Academic Department Coordinator- Art

Colgate University

Academic Department Coordinator- Art

Requisition Number: 2024S087Posting

Full Time/Part Time: Full Time

Division:

Department: Department of Art

Wage/Salary Range: $19.00-$21.00

Department Statement:

Accountabilities:

Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Professional Experience/Qualifications

• Solid skills and experience in Microsoft applications, including Excel, and the Google suite of software (especially Google Docs, Google Sheets, and Google Calendar) are essential.
• Capacity to work well independently and with little direction.
• Requires strong verbal and written skills, accuracy, attention to detail, flexibility, and willingness to take on new assignments.
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.
• Ability to coordinate multi-faceted projects, manage data, and oversee projects to completion.
• Must be able to manage confidential and sensitive information.
• Must understand and respect the value of diversity in higher education.

Preferred Qualifications

• Previous experience in an academic setting desired.
• Budgetary management experience.
• Knowledge of studio art materials, work spaces, and safety procedures
• Ability to manage an unusually complex departmental budget.
• Experience with Concur or other travel expense software is a plus.

Education

An Associate’s degree, or a combination of education and experience from which comparable skills are obtained is required.

Other Information

Work Schedule:

Job Open Date: 11/14/2024

Job Close Date: 2/1/2025

Open Until Filled No

Special Instructions Summary

To view the full job posting and apply for this position, go to: https://careers.colgate.edu/postings/6102

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

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