Database Specialist and Prospect Researcher

• In-depth knowledge of finance, including accounting principles, endowments, investments, and fund management.
• Skilled in task automation, relational databases, and report generation.
• Proficient in presenting financial data clearly to support decision-making.
• Strong research skills with the ability to provide actionable insights.
• Excellent communication, organizational, and multi-tasking abilities.
• Skilled in prioritizing tasks and managing multiple responsibilities with independent judgment.
• Problem-solving abilities to analyze and address issues effectively.
• Committed to confidentiality and fostering a cooperative work environment.
• Proficient in Microsoft Office and other computer applications.

• Experience in non-profit advancement, donor relations, financial reporting.
• Skilled in collaborating with CPAs and tax professionals to manage audits and ensure compliance.
• Proficient in task automation and report generation using Blackbaud’s eTapestry, Raiser’s Edge, and Microsoft Access.
• Experience working in higher education with a general knowledge of college programs, requirements, policies, and procedures.
• Strong interpersonal skills with persistence and follow-through when working with diverse groups, including students, faculty, staff, and community members.

• Maintain accurate records in the Foundation’s database, ensuring compliance with non-profit accounting standards for gift processing and fund allocation.
• Process and categorize all gifts, including restricted, unrestricted, endowment, and investment accounts, and prepare acknowledgment letters and tax statements.
• Maintain database records for all prospects and donors including the maintenance of demographic information.
• Collaboratively work with Foundation staff to develop the Foundation’s prospect database and assist with prospect research.
• Automate key processes such as gift acknowledgment and financial reporting for efficiency.
• Collaborate with CPAs and tax professionals to complete monthly and annual audits, ensuring compliance and accuracy.
• Provide regular financial and fundraising reports to the Foundation and Institutional Advancement teams, including reporting for foundation board meetings, grants, scholarships, and donors.
• Assist in transitioning to a new platform for tracking foundation funds, utilizing Microsoft Access for streamlined data management.
• Develop actionable reports and insights on donor activity, ensuring clarity and accessibility for internal stakeholders.
• Coordinate donor relations and stewardship activities with the Executive Director to assist with creating donor contact lists for events.
• Other duties as assigned.

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.