Director of Accounting

Job Description

The Director of Accounting is responsible for the accounting functions of general ledger maintenance, revenue recognition, budget preparation, analysis and variance reporting and works alongside the Chief Financial Officer (CFO) to coordinate and complete all CIS-SA audits. The Director of Accounting is responsible for direct supervision of Accounts Payable and Payroll personnel and function.

About Communities In Schools of San Antonio:

Communities In Schools of San Antonio is part of a national organization, Communities In Schools®, that ensures every student, regardless of race, zip code, or socioeconomic background has what they need to realize their potential in school and beyond. Working directly in over 100 schools across 12 San Antonio school districts, we connect students to caring adults and community resources that help them overcome the barriers that stand between them and a brighter future. We are seeking a passionate, committed, and value-oriented individual to join our team. You will be part of a powerful movement for change, where our staff are committed to shaping an equitable path to education for future generations.

Primary Responsibilities & Essential Functions

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Revenue, Accounts Receivable, Accounts Payable and Payroll

• Manage grant contracts, reimbursement requirements, and comprehensive files that support grant billings and other recordkeeping required
• Manage school district service delivery contracts and billings, to ensure that all partners are invoiced timely according to Service Delivery Agreement (SDA) contract terms
• Prepare district revenue reports, as requested, to support the President & Chief Executive Officer’s (CEO) negotiations with school district partners
• Work directly with Development to ensure all invoices for training and other fundraising pledges are prepared in a timely manner
• Reconcile assets, liabilities, revenues and expense accounts monthly, quarterly and / or annually
• Maintain fixed asset and depreciation records for the organization, including release of restricted net assets
• Prepare monthly bank reconciliations for all accounts
• Oversee the Accounts Payable function ensuring vendors are paid accurately and timely
• Oversee the Payroll function ensuring staff are paid accurately
• Oversee the reconciliation of vendor payments monthly to ensure appropriate charges
• Ensure financial data is entered accurately and in accordance with specific grant or contract requirements and in accordance with Generally Accepted Accounting Principals (GAAP) standards and regulatory requirements

Financial Accounting and Reporting

• Ensure all general ledger accounts are accurate to support in month, quarter and year end close process
• Ensure all accounts, ledgers, and reporting systems are in compliance with appropriate GAAP standards and regulatory requirements
• Maintain the organization’s system of Internal Controls
• Coordinate reports and staff input toward annual and programmatic audits, not to exclude benefit audits such as 403B, etc
• Prepare account reconciliations and supporting schedules in preparation for the organization’s annual audit

Budgeting and Account Analysis

• Prepare and maintain all grant, SDA and subsidiary trackers
• Coordinate the annual budget process in conjunction with the Chief Financial Officer
• Responsible for creating and updating site and departmental budget trackers, including distribution to department heads, directors and / or managers.

Supervisory and Leadership Responsibility

• Provides direction to Accounting staff
• Provides continuous coaching, professional development, and performance management for staff
• Plans, assigns and directs work products
• Responds to and address staff suggestions, questions and/or concerns
• May be responsible for initiating written and / or verbal communication related to Accounting functionality and support to CIS-SA in collaboration with the CFO and CEO
• Hire, supervise, coach, train and evaluate job performance of direct report staff
• Maintain a cooperative working relationship with field staff and all central office department staff

Administration

• Responsible for entering time and labor into payroll /timekeeping system
• May be responsible for initiating and responding to written and / or verbal communication regarding grant and school district contracts and billings in collaboration CFO and CEO
• Support CFO in ensuring strong fiscal support to grant CIS-SA field staff and fellow support department
• Attend and participate in mandatory trainings, including Staff Development and other professional development.

Exhibit CIS Core Values:

• Passion
• Compassion
• Collaboration
• Optimism
• Adaptability

Supervisory Responsibility
This position supervises the accounting staff in payroll, accounts payable and accounts receivable.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work generally are Monday through Friday, 8a.m. to 5p.m. This position on occasion requires long hours and weekend work.

Travel

Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.

COMMUNITIES IN SCHOOLS DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, GENDER, RELIGION, NATIONAL ORIGIN, AGE, DISABILITY, OR ANY OTHER BASIS PROHIBITED BY LOCAL, STATE, OR FEDERAL LAW.

Required Education and Experience

• Bachelor’s Degree in Business Administration with a concentration in Accounting, Finance or a related field.
• 5 years of accounting and finance experience
• Knowledge of applicable Office of Management and Budget (OMB) accounting-related Circulars and generally accepted accounting principles applicable to non-profits
• Excellent communication skills, verbal and written.
• Proficiency in the use of computers for fund accounting software and Microsoft office products.
• Ability to set priorities and work with minimal supervision.

Preferred Experience and Qualifications

• Masters preferred in Accounting, Finance and/or MBA.
• CPA or CMA preferred.

Additional Eligibility Qualifications/Requirements

• 5 years of leadership experience at Senior management level
• Experience in developing strategic plans
• Strong analytical skills, communication skills and ability to build relationships
• A willingness to follow the CIS-SA mission, be adaptable to agency and system change, and coordinate efforts in a collaborative team environment.
• Maintain confidentiality and professional and ethical behavior in all interactions.
• Must have reliable transportation
• Must be able to pass a criminal history background check

Qualifications/Competencies

• Ethical Decision Making: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.