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Accounts Payable Coordinator
Other | Ambulatory Healthcare Services 5 Months Ago
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Community Healthlink is Hiring an Accounts Payable Coordinator Near Worcester, MA

Overview

Come join a friendly and inclusive team that provides quality care! Community Healthlink (CHL) recognizes the power of a diverse community and seeks applications from individuals with varied experiences, perspectives, and backgrounds. Community Healthlink (CHL) is looking for a full-time (37.5 hrs/wk) Accounts Payable Coordinator in Worcester, MA.

CHL's Finance function is responsible for the overall revenue and expenditures and financial well being of the 401 (c) 3 non-profit organization. It is a member of the UMass Memorial Health Care system and is governed by a board of directors.

CHL derives its funding from numerous sources, including state contracts, federal grants, Medicaid, Medicare, Medicaid, commercial insurers, client fees, private donations and grants and United Way contributions. This requires careful and consistent contracts administration.

Responsibilities

  • Thorough understanding of the accounts payable process and high level of accuracy and consistency in all duties.
  • Open and sort all incoming invoices and purchase orders.
  • Code and date invoices to be processed.
  • Enter and process invoices for payment when appropriate approval is given.
  • Reconcile account discrepancies and contract vendors when necessary.
  • Assist other departments when needed and maintain interdepartmental communications.
  • Process check run bi-weekly, match invoices, sign and mail accordingly.
  • Prepare year end audit work papers and assist auditors when needed.
  • File processed accounts payable/ general ledger interface making corrections when needed.
  • Understand and apply accounts payable policies and procedures.
  • Maintain the confidentiality of all vendor and disbursement records, sharing information with only authorized persons on a "need to know" basis.
  • Match vendor invoices to purchase orders and receiving documents as appropriate.
  • Verify that vendor invoices are properly coded and authorized.
  • Check Invoices for accuracy, code the distribution of expenses and enter the appropriate information from the invoice into the accounts payable software.
  • Contact appropriate management staff when vendor invoices are missing, do not match purchase orders and/or receiving documents or have not been properly approved and follow through to obtain the proper employee time record as appropriate.
  • Contact vendors as necessary to obtain appropriate vendor and invoice information.
  • Handle vendor inquires involving payments, including status and payment history.
  • Using accounts payable software and office hardware, prepare checks for payment to vendors.
  • File and maintain supporting vendor and disbursement records.
  • Monthly reconciliation of accounts payable accounts to the general ledger as assigned.
  • Provide timely and accurate information upon request.
  • Work with organization supervisory staff and employees to obtain vendor and payables information, to explain payables policy and provide education regarding payables procedures.
  • Provide support as needed for outside auditors.
  • Performs other related job duties.
  • Respects diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.

Qualifications

  • Associates degree in business administration, accounting or finance or demonstrated equivalent experience.
  • Minimum of two years of related experience that demonstrates bookkeeping and office skills.
  • Strong communication skills both verbal and written.
  • Able to work independently with minimal supervision and complete work in a timely fashion.
  • Must work well under pressure and meet deadlines while maintaining a high degree of professionalism.
  • Able to communicate clearly and thoroughly both verbally and written.

  • Work efficiently with accounts payable software, email, spreadsheet software and office equipment.

  • All candidates will be subject to a CORI review as outlined in the regulations set by the Massachusetts Executive Office of Health and Human Services. For more information, click here.

Community Healthlink is an Affirmative Action/ Equal Opportunity Employer. We do not discriminate in employment and personnel practices on the basis of race, sex, gender identity, age, ancestry, disability, religion, national origin, marital status, sexual preference, political affiliation or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.If applicable, Community Healthlink shall also abide by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a). These regulations prohibit discrimination against qualified protected veterans and qualified individuals on the basis of disability. These regulations require affirmative action by Community Healthlink to employ and advance in employment qualified protected veterans and individuals with disabilities.

Job Summary

JOB TYPE

Other

INDUSTRY

Ambulatory Healthcare Services

POST DATE

10/10/2022

EXPIRATION DATE

12/12/2022

WEBSITE

communityhealthlink.org

HEADQUARTERS

WORCESTER, MA

SIZE

500 - 1,000

FOUNDED

1977

TYPE

Private

CEO

DEBORAH EKSTROM

REVENUE

$10M - $50M

INDUSTRY

Ambulatory Healthcare Services

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About COMMUNITY HEALTHLINK

Community is a non-profit organization that offers physical and mental healthcare solutions to public sector.

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The job skills required for Accounts Payable Coordinator include Accounts Payable, Accounting, General Ledger, Bookkeeping, Communication Skills, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Coordinator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Accounts Payable Coordinator positions, which can be used as a reference in future career path planning. As an Accounts Payable Coordinator, it can be promoted into senior positions as an Accounts Payable Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Coordinator. You can explore the career advancement for an Accounts Payable Coordinator below and select your interested title to get hiring information.

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If you are interested in becoming an Accounts Payable Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Accounts Payable Coordinator job description and responsibilities

Overseeing Staff Accounts payable coordinators monitor the actions and performance of others under their charge, such as accounting clerks and assistants.

02/24/2022: Cincinnati, OH

Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

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The coordinator also commonly reviews bills, expense reports and other documents to verify accuracy and to detect any cash control problems.

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They manage payroll, general bookkeeping, accounts payable and sometimes accounts receivable.

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When employees submit expense disbursement requests, the coordinator must ensure that all documentation fits policy and supports the payment.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Accounts Payable Coordinator jobs

Attain Additional Licenses, Certifications, and Registrations as Needed.

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Earning Licenses and Certificates.

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Get the Right Work-Life Balance.

02/21/2022: Billings, MT

Learn the basics, then move on to bigger things.

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Due to the high demand for work placements, some students may be required to secure their own placement subject to approval by the program coordinator.

02/27/2022: Huntington, WV

Step 3: View the best colleges and universities for Accounts Payable Coordinator.

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