CYS Secretary I

COUNTY OF GREENE VACANCY NOTICE

POSTING DATE: 01/16/2025 CLOSING DATE: Until Filled

POSITION: Secretary 1

DEPARTMENT: Human Services

DIVISION: Children and Youth

LOCATION: Fort Jackson Building

Waynesburg, PA 15370

SALARY: $12.77/hr (SEIU Pay Grade 5)

HOURS: 8:30 to 4:30 Full Time

35 hours per week (1 hour unpaid lunch)

BENEFITS: End of 90 Day Probationary Period

OVERALL OBJECTIVE OF JOB:

To perform secretarial/clerical duties needed within the assigned department.

ESSENTIAL FUNCTIONS OF JOB:

1. Answers incoming telephone calls, schedules appointment, redirects call to proper staff and responds to routine inquiries or directs callers to appropriate individual.

2. Types, letters, memos, reports, forms, lists, bulletins and a variety of other correspondences required by department. Enters statistical data into computer programs and retrieves reports as necessary.

3. Prepares forms for processing and/or mailing.

4. Maintains department files according to prescribed standards.

5. Makes computations and prepares preliminary math statements for various reports, forms, etc.

6. Opens, sorts, monitors and distributes incoming mail and outgoing mail.

7. Operates computer, fax, copier and other office equipment as necessary to perform essential functions.

8. Schedules conferences, arranges meetings, makes reservations and completes other details as required by department.

9. Processes purchase orders, rentals, payments or receipts as required.

10. Interacts with other internal department and external agencies, departments and clients as needed to carry out essential job duties.

11. Updates department manuals and other information needed within department.

12. Proofreads varies documents for accuracy and ensures information is grammatically correct, complete, consistent and adheres to county rules and regulations

13. Responsible for typing purchase orders for office supplies, processing purchase orders, receiving orders and tracking inventory.

OTHER DUTIES OF JOB:

1. Attends meetings or training sessions as necessary.

2. Assists other staff as needed, and assists in training of new staff.

3. Orders office supplies as required.

4. Performs other job-related duties as required.

SUPERVISION RECEIVED:

Receives instruction and some supervision in regards to daily work duties from the CYS Administrative Assistant.

SUPERVISION GIVEN:

None

WORKING CONDITIONS:

1. Works indoors in adequate office space, lighting, ventilation and temperatures.

2. Normal exposure to noise and stress, but subject to frequent disruptions.

3. Normal exposure to indoor dust/dirt.

PHYSICAL/MENTAL CONDITIONS:

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional twisting, bending, stooping, reaching as necessary to carry out job duties.

3. Dexterity requirements range from coordinated movements of fingers/hands for typing and computer, to simple dexterity of feet/legs; torso as necessary to carry out job duties.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

5. Must be able to pay close attention to detail and to concentrate on work.

QUALIFICATIONS:

A. EDUCATION/TRAINING:

High school diploma, business school, computer training required.

B. WORK EXPERIENCE:

2-3 years working experience in a professional office environment, or any equivalent combinations of experience and/or training.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of the job.

2. Must possess good communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with co-workers and the general public.

4. Must possess the ability to maintain confidentiality in regard to County information and records.

5. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.

6. Must possess knowledge of modern office practices and procedures and the ability to perform same in an efficient manner.

7. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English and grammar and the ability to perform these skills with accuracy and within reasonable speed.

8. Must possess ability to compose replies to routine correspondence.

9. Must possess basic math skills and ability to accurately prepare required reports and mathematical record keeping.

10. Must possess ability to meet and interact effectively with co-workers and general public and to respond accurately to routine questions/inquiries regarding department operations and procedures.

Interested internal candidates should send resume to Human Resources Department. External candidates should complete online application at www.co.greene.pa.us.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

The County of Greene is an Equal Employment Opportunity Employer.

Job Type: Full-time

Pay: From $13.14 per hour

Expected hours: 12.77 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Day shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $13 - $13