Primary Functions: The Transportation Manager is responsible for managing all transportation initiatives including, but not limited to; route coordination, van maintenance, communication, and van driver supervision. The Transportation Manager will serve as the primary point of contact for the transportation (bus) providers.

Essential Duties and Responsibilities

Management

• Partner with the bus company to develop and oversee yearly routes to school and home
• Partner with the bus company and CWSP to develop and oversee job shuttle routes for morning CWSP transportation
  • Ensure CWSP receives any important updates regarding late vehicles
  • Coordinate with CWSP to ensure prompt arrivals to job sites
  • Be on call during the day in case of emergency departures from a worksite
  • Assist with morning shuttle release
    • Job shuttles, vans, and morning taxis
  • Order and track CWSP taxi job site routes
• Serve as primary contact for bus company; communicate with bus company directly when issues arise
• Work with CWSP to update and maintain route coordinates for job changes as necessary
• Prepare routes for all CRJHS drivers and update route books as needed
• Organize logistics and schedule transportation for CRJHS events and activities requiring transportation
  • Share, execute or develop protocols by Athletics, Campus Ministry College Readiness, Graduate Support, Admissions, and other moderators of school-related activities/field trips
  • Create and manage online bus calendar for coaches to quickly reference
  • Obtain weekly confirmations of any buses to ensure on-time game arrivals
• Manage records for fleet of 4 vehicles and maintain responsibility for maintenance, fueling, registration, inspection, repairs, and cleaning.
• Coordinate investigations of CRJHS vehicle accidents and ensure all established procedures are followed
• Communicate with families regarding school bus routes; work to answer questions and resolve issues that arise
  • Instruct families on how to use Mystop if needed

Financial Management

• Develop and maintain an accurate and fiscally responsible Transportation budget
• Make purchases in accordance with the budget; manage expenses and report actuals vs. budgeted line items upon request
• Complete claims for transportation reimbursement from various school districts
• Communicate any reported incidents to parents and students, as necessary

Operational Efficiency

• Maintain transportation records and submit reports when required
• Maintain a bus card tracking and distribution list
• Maintain a system to order and track field trip and extracurricular activity buses

Driver Supervision

• Ensure all CRJHS drivers are appropriately trained and certified
• Update job descriptions as needed, oversee filling of vacancies, conduct employee performance evaluations, and make recommendations for employment
• Maintain driving records of approved CRJHS staff, faculty or CWSP drivers
• Manage drivers, track hours and collaborate with CWSP
• Serve as morning dispatch; troubleshoot issues that occur
  • Coordinate with bus company when a late notification comes in
  • Track vans to ensure on time arrival when requested by CWSP
  • Help drivers as needed to find correct job site locations
  • Communicate with CWSP Client Relations Managers if problems arise
• Coordinate with afternoon dispatcher about special changes to routes or additional taxis
  • Be on call in case of any emergencies in the afternoon
    • Accidents, extremely late pick ups

MINIMUM QUALIFICATIONS: Education and experience equivalent to:

Education/Certification:

Bachelor’s degree in management, business, or psychology from an accredited college or university a plus, but is not required.

Experience:

• 2 or more years of work experience in transportation or, including supervisory responsibilities.
• DOT regulations, policies, and procedures

• On-board computer systems
• Relevant safety policies, practices and procedures (J)

• Budgetary concepts and procedures
• PC word-processing/spreadsheet software applications
• Scheduling and routing
• Computer-based routing systems

Skill and ability to:

• Resolve and report delivery issues between drivers and customers; other customer service issues
• Supervise and motivate employees in a team-based environment
• Interpret transportation operations anomalies and identify appropriate solutions
• Prepare administrative and technical documents and reports
• Work effectively in a general business environment, with a focus on high levels of quality and customer service
• Fluent in English and Spanish (preferred; not required)
• Ability to independently work effectively and efficiently, as well as within a team structure.