What are the responsibilities and job description for the Trust Administration Paralegal position at CunninghamLegal?
Job Description
Job Description
Salary : $35.00-$50.00
Position Summary :
Responsible for daily activities of Trust Administration and attorney support, handling client meetings / telephone inquiries, preparing all documentation to support clients and trustees in administering trusts and estates, review and update master documents as needed, research legal issues.
Client Related Responsibilities :
- Analyze trust provisions following initial Trust Administration consultation and initiate preparation of Trust Administration Attorney Summary for completion by Lead Attorneys review.
- Prepare and send Welcome Email to Trustee to develop relationship
- Preparation of Letter of Instruction to Trustee RE : Trust Administration Process.
- Preparation of TA Merge file, which includes preparation of the following documents :
- Authorization to Release Information.
- Certification of Trust.
- Notification by Trustee pursuant to PC 16061.7 / 15800 and cover letters to persons entitled to notice.
- Notice to the Director of Healthcare Services.
- Notice to Franchise Tax Board.
- Notice to Credit Bureaus.
- Instruction Letter to Superior Court (Lodging of decedents original Last Will).
- Real Property Transfer Work (Per Property) :
- Affidavit Death of Trustee.
- Grant Deed.
- Applicable Assessor forms : COS, PCOR, applicable Proposition forms; Homeowners Exemption.
- Prepare calculations related to Proposition 19 for analysis by Lead Attorney.
- Work closely with bridge loan officers to ensure that proper documentation is prepared and timely filed, as needed
- Small Estates Affidavit pursuant to PC 13100.
- Communicate with Trustees telephonically, electronically and in-person.
- Meet with Trustees for necessary signing appointments.
- Communicate with outside professionals and agencies (i.e., Attorneys, Appraisers, Tax Preparers, Assessors, Recorders, financial and real estate Brokers and Escrow officers etc.).
- Run Estate Valuation Pricing (EVP) to document adjusted cost basis of securities, as necessary.
- Obtain title reports and vesting deeds, when needed.
- Preparation of date of death value Inventory and Appraisements and Allocation of Assets pursuant to the terms of the Trust.
- Prepare documents required to establish sub-trusts (i.e., Certifications of Trust, SS-4 Forms to obtain Taxpayer ID Numbers, and Acceptance / Appointment of Trustee)
- Preparation of trust distribution summaries, waivers, and receipts etc.
- Preparation of Federal Estate Tax returns (Form 706), 709 returns, and Accountings.
- Probate support, as needed.
- Assemble Trust Administration Legacy Binder with all documentation related to the TA and preparation of Closing Letter for Lead Attorneys approval.
- Assist Attorney with Trust Petitions, which includes :
- Initial drafting, editing, and formatting.
- Drafting of required Court documents (i.e., Case coversheets and Notice of Hearing).
- Communicating with Trustee, beneficiaries, heirs, and entities.
- Drafting of waivers and consents.
- Electronic and hardcopy filing of petitions.
- Reviewing Probate Notes and communicating with Probate Attorney.
- Drafting and filing of Supplements.
- Drafting formal Court Orders and Notice of Entry of Order.
- Obtaining certified Court Orders.
- Recording Orders with respective Counties, as needed.
Administrative Related Responsibilities :
Required Skills :
Interpersonal skills including telephone and meeting etiquette; oral and written communication skills; comprehension of legal terminology; ability to issue spot complex issues; legal document drafting skills; strong attention to detail and organization; efficient in time management and administering and executing tasks; strong proofreading and grammatical skills; computer literacy, including, but not limited to Word and Excel; and, ability to maintain and handle sensitive and private client information.
Education / Training :
Physical and Environmental Conditions :
Driving Requirement
Possess a valid CA Drivers License with valid car insurance and be able to drive to other work locations or to notarize for Clients, if needed.
Salary : $35 - $50
