Construction Company Office Manager

Company: D&A Construction

Location: Las Vegas, Nevada

Job Description:

D&A Construction is a construction company based in Las Vegas, Nevada. We are currently seeking an experienced Office Manager/Assistant to help streamline our office procedures and enhance operational efficiency. As an Office Manager/Assistant, you will play a pivotal role in maintaining an organized work environment, facilitating communication, and ensuring safety protocols are adhered to.

Responsibilities:

• Serve as the primary contact for office maintenance, mail processing, supply requisitions, equipment management, bill payments, errands, and procurement.
• Schedule meetings and appointments while managing an effective office calendar.
• Ensure a smooth-running office by maintaining the office condition and arranging necessary repairs.
• Collaborate with HR to update and maintain office policies as required.
• Oversee office operations and procedures.
• Coordinate with the IT department regarding all office equipment.
• Ensure that all items are invoiced and paid promptly.
• Negotiate contracts and prices with office vendors, service providers, and office leases.
• Manage the office General and Administrative budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employee inquiries regarding office management issues.
• Liaise with facility management vendors, including cleaning, catering, and security services.

Skills:

• A minimum of 1 year of experience as an office assistant, secretary, or administrative assistant.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands-on experience with office machines (e.g., fax machines and printers).
• Familiarity with email scheduling tools like Email Scheduler and Boomerang.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with the ability to suggest improvements.

Preferred (but not required):

• Experience as a secretary or an office manager in a construction company.

Job Type: Full-time

Pay: From $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Office management: 1 year (Preferred)

Work Location: In person

Salary : $18